Accounts Payable Coordinator

Walbridge; Detroit, Northern (MI, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Walbridge is seeking an Accounts Payable Coordinator to join our Detroit headquarters. You will process invoices, manage payments, and maintain vendor records while upholding corporate guidelines and compliance.

You will support month-end close and 1099 preparation, interact with vendors, and ensure accurate documentation. This role requires attention to detail and the ability to multi-task in a fast-paced environment.

Qualifications

• Bachelor’s degree in business, accounting or related field or equivalent professional training and experience.
• Minimum 2 years of corporate accounting and/or payables experience.
• Proficiency with Microsoft Outlook, Excel, and Word.

Responsibilities

• Processing: Daily entering and processing of all AP invoices and supporting audit requests.
• Documentation: Review, validate, code, and process vendor invoices with W-9 collection and vendor setup.
• Reporting & Reconciliation: Assist with AP month-end close, reconciliation, and 1099 preparation.
• Collection & Review: Communicate with vendors to resolve discrepancies and ensure timely payments; reconcile statements.
• Compliance & Controls: Ensure adherence to internal controls and dual signatures on checks.

Skills

Strong communication skills

Self-starter

Accuracy

Multi-tasking

MS Outlook

MS Excel

MS Word

Legal work authorization in US

Education

Bachelor’s degree in business/accounting or related field

Equivalent professional training and experience

Tools

CMiC

Kofax

Textura

Job description

Overview

The Opportunity

Excellent opportunity to join a dynamic team at Walbridge. As an Accounts Payable Coordinator, you will provide disciplined financial support, guidance, and oversight to business leaders across the enterprise. You’ll be directly involved in processing invoices, payments, and vendor records, while supporting standard practices in corporate guidelines, compliance, while ensuring quality and timeliness of all duties. You’ll proficiently utilize accounting systems and analytical techniques to manage invoice processing, payment management, vendor relations, and month-end close activities.

Location

This is an in-office position at our enterprise headquarters in Detroit, MI.

Preference will be given to candidates currently located in the Detroit Metropolitan area. Candidates residing elsewhere in the contiguous United States must be willing to relocate at their own expense.

Responsibilities

• Processing: Daily entering and processing of all AP invoices. Support audit requests and maintain accurate records of all AP transactions.
• Documentation: Review, validate, code, and process vendor invoices and ensure accuracy and compliance. - A/P Vendor Database, including new vendor setup and W-9 collection.
• Reporting & Reconciliation: Assist with AP month-end close activities, including reconciliation and reporting. Collaborate on annual 1099 preparation and process monthly employee expense reports.
• Collection & Review: Communicate with vendors to resolve discrepancies and ensure timely payments. Reconcile vendor statements and outstanding amounts. Support prompt-pay discount programs.
• Compliance & Controls: Ensure adherence to internal controls and company policy for dual signatures on checks.

Qualifications

To qualify for the role, you must have

• A bachelor’s degree in business, accounting or related field, or equivalent professional training and experience.
• Minimum of 2 years of corporate accounting and/or payables experience.
• Strong communication skills, be a self-starter, and demonstrate accuracy.
• Flexibility and ability to multi-task.
• Proficiency with Microsoft Outlook, Excel, and Word software programs.
• Applicants must be legally authorized to work in the United States without current or future employment visa sponsorship.

Ideally, you’ll also have

• Construction accounting experience.
• Experience with accounting software such as CMiC, Kofax, and Textura.

EEO/AA Employer M/F/D/V

Walbridge is an equal opportunity employer with a culture that promotes diversity in the workforce. We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, national origin, sex, religion, age, marital status, sexual orientation, gender identity, citizenship status, status as an individual with a disability, military, or protected veteran status or any other legally protected status. We prohibit discrimination in decisions concerning career development, recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment.