Accounts Payable Coordinator

careers-walbridge; Detroit (MI); On-site; USD 52,000 - 66,000; Full time

Job summary

The Walbridge Accounts Payable Coordinator role places you at our Detroit headquarters, supporting finance leaders across the enterprise with disciplined invoice processing, payments, and vendor records. You’ll apply standard practices in corporate guidelines, ensuring timely, accurate AP activity and contributing to month-end close.

Ideal candidates will have a bachelor’s degree in business or accounting and at least two years in corporate accounting or payables, with strong communication,

Qualifications

• A bachelor’s degree in business, accounting or related field.
• Minimum of 2 years of corporate accounting and/or payables experience.
• Strong communication skills, be a self-starter, and demonstrate accuracy.
• Flexibility and ability to multi-task.
• Proficiency with Microsoft Outlook, Excel, and Word software programs.

Responsibilities

• Processing: Daily entering and processing of all AP invoices. Support audit requests and maintain accurate records of all AP transactions.
• Documentation: Review, validate, code, and process vendor invoices and ensure accuracy and compliance. - A/P Vendor Database, including new vendor setup and W-9 collection.
• Reporting & Reconciliation: Assist with AP month-end close activities, including reconciliation and reporting. Collaborate on annual 1099 preparation and process monthly employee expense reports.
• Collection & Review: Communicate with vendors to resolve discrepancies and ensure timely payments. Reconcile vendor statements and outstanding amounts. Support prompt-pay discount programs.
• Compliance & Controls: Ensure adherence to internal controls and company policy for dual signatures on checks.

Skills

Communication skills

Self-starter

Accuracy

Flexibility

Multi-tasking

Education

Bachelor's degree in business, accounting or related field

Tools

CMiC

Kofax

Textura

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Overview

The Opportunity

Excellent opportunity to join a dynamic team at Walbridge. As an Accounts Payable Coordinator, you will provide disciplined financial support, guidance, and oversight to business leaders across the enterprise. You’ll be directly involved in processing invoices, payments, and vendor records, while supporting standard practices in corporate guidelines, compliance, while ensuring quality and timeliness of all duties. You’ll proficiently utilize accounting systems and analytical techniques to manage invoice processing, payment management, vendor relations, and month-end close activities.

Location

This is an in-office position at our enterprise headquarters in Detroit, MI.

Preference will be given to candidates currently located in the Detroit Metropolitan area. Candidates residing elsewhere in the contiguous United States must be willing to relocate at their own expense.

Responsibilities

• Processing: Daily entering and processing of all AP invoices. Support audit requests and maintain accurate records of all AP transactions.
• Documentation: Review, validate, code, and process vendor invoices and ensure accuracy and compliance. - A/P Vendor Database, including new vendor setup and W-9 collection.
• Reporting & Reconciliation: Assist with AP month-end close activities, including reconciliation and reporting. Collaborate on annual 1099 preparation and process monthly employee expense reports.
• Collection & Review: Communicate with vendors to resolve discrepancies and ensure timely payments. Reconcile vendor statements and outstanding amounts. Support prompt-pay discount programs.
• Compliance & Controls: Ensure adherence to internal controls and company policy for dual signatures on checks.

Qualifications

To qualify for the role, you must have

• A bachelor’s degree in business, accounting or related field, or equivalent professional training and experience.
• Minimum of 2 years of corporate accounting and/or payables experience.
• Strong communication skills, be a self-starter, and demonstrate accuracy.
• Flexibility and ability to multi-task.
• Proficiency with Microsoft Outlook, Excel, and Word software programs.
• Applicants must be legally authorized to work in the United States without current or future employment visa sponsorship.

Ideally, you’ll also have

• Construction accounting experience.
• Experience with accounting software such as CMiC, Kofax, and Textura.

EEO/AA Employer M/F/D/V

Walbridge is an equal opportunity employer with a culture that promotes diversity in the workforce. We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, national origin, sex, religion, age, marital status, sexual orientation, gender identity, citizenship status, status as an individual with a disability, military, or protected veteran status or any other legally protected status. We prohibit discrimination in decisions concerning career development, recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment.