Accounts Payable Coordinator

HealthcareSource Medical Center; Danville (NH); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Specialist to join their team. This role involves processing vendor payments, managing invoices, and ensuring compliance with financial regulations. You will collaborate with various departments to maintain accurate records and resolve any discrepancies, all while utilizing an automated accounts payable system. If you have a passion for finance and are looking to grow in a supportive environment, this opportunity is perfect for you. Join a dynamic team where your contributions will make a significant impact on the organization's financial operations.

Qualifications

• 0-2 years of experience in accounts payable or related area.
• Knowledge of sales tax, federal excise tax, and 1099 reporting.

Responsibilities

• Process invoices/check requests using electronic matching.
• Collaborate with vendors and internal departments to resolve discrepancies.

Skills

Accounts Payable Knowledge

Analytical Skills

PC Literacy

Data Entry

Basic Excel

Strong Communication Skills

Education

Associate Degree in Accounting or Finance

Bachelor's Degree in Accounting or Finance

Tools

Lawson Accounts Payable System

Microsoft Excel

Microsoft Word

Job description

Basic Function:

Responsible for processing payments for vendor invoices, check requests, and various reimbursement requests in an automated system, following established procedures and policies. Works closely with purchasing, stockroom, general accounting, and maintains good credit and payment relations with vendors.

Major Responsibilities:

1. Process invoices or check requests for assigned vendors/business segments using electronic 3-way matching and paper matching. Includes auditing, verifying support documentation, payment authorization, and entering data into the Lawson accounts payable system. Establish electronic invoicing/payment methods with vendors as appropriate. Match invoices to checks and handle voiding or reissuing checks when needed.
2. Review account coding to ensure accurate disbursement allocation to the correct general ledger expense categories. Understand the organization's chart of accounts, capital expenditure policies, and budgeting process.
3. Enter vendor master records, assess W9 forms and support documents to establish correct legal payment information, and set up vendor records for purchasing.
4. Collaborate daily with vendors, purchasing, stockroom, general accounting, and departments to resolve discrepancies in pricing, receipts, or coding. Weekly, address older invoice issues; monthly, review open vendor statement items and credit balances, using electronic and manual follow-up methods.
5. Prepare reconciliations of general ledger and vendor accounts, supported by research or analysis, for review by supervisors or auditors.
6. Apply knowledge of sales tax, federal excise tax, and 1099 reporting to ensure compliance and accurate reporting. Manage sales tax exemption and W9 forms.
7. Perform other duties as assigned.

Principal Interfaces:

• Internal: Purchasing, stockroom, accounting, management, employees, physicians.
• External: Vendor credit departments and sales representatives.

Position Qualifications:

Education/Learning Experience:

Required: Associate Degree in accounting or finance. Desired: Bachelor's degree in accounting or finance. Work Experience: Required: 0-2 years in accounts payable or related area. Desired: 2-5 years with automated accounts payable systems and practical accounting experience.

Skills/Knowledge:

Required: Knowledge of accounts payable, accounting exposure, analytical skills, PC literacy, data entry, basic Excel and Word, strong communication skills. Desired: Broad AP knowledge, high-volume invoice processing, general ledger work, Excel analysis, excellent communication and interpersonal skills, and some exposure to purchasing. Certifications like CAPP/APS are a plus.

Physical Requirements:

High-volume data entry, filing in drawers or cabinets.