Accounts Payable Consultant

ESTAFF INC.; Greenwich (CT); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Bonus based on performance

Company parties

Competitive salary

Free food & snacks

Job summary

eStaffNY is seeking an Accounts Payable Consultant to manage all aspects of the AP function within our corporate finance team in Greenwich, CT. This role focuses on accurate invoicing, timely payments, and strong controls.

You will process invoices, maintain vendor records, handle expense reports, and assist with month‑end close while ensuring SOX compliance and tax documentation. The position offers flexible work-from-home options and a collaborative environment.

Responsibilities

• Invoice Processing: Review, code, and process invoices with approvals.
• Vendor Management: Maintain vendor records and ensure timely payments.
• Expense Reporting: Process employee expense reports and reconcile receipts.
• Payments Processing: Prepare and process payments via checks, ACH, and wires with proper approvals.
• Month-End Close: Reconcile AP sub-ledger to GL, prepare accruals and 1099 prep.
• Compliance and Reporting: Ensure SOX compliance and assist audits; regulate tax documentation.
• Process Improvement: Streamline AP processes and implement automation where appropriate.
• Training and Support: Train staff on AP processes and systems.
• Cross-Functional Collaboration: Work with procurement, treasury and accounting to resolve issues.

Job description

Benefits

• Bonus based on performance
• Company parties
• Competitive salary
• Free food & snacks

Job Title: Accounts Payable Consultant

Position Overview

The Accounts Payable (AP) Consultant will be responsible for managing all aspects of the accounts payable function within our corporate finance department. This individual will ensure that invoices and expenses are processed accurately and efficiently, while maintaining compliance with company policies and regulatory requirements. The AP Consultant will play a key role in optimizing processes, enhancing controls, and contributing to the success of our finance team.

Key Responsibilities

• Invoice Processing: Receive, review, and process invoices in a timely and accurate manner. Ensure appropriate approvals and coding are obtained for all invoices.
• Vendor Management: Maintain vendor records, including contact information, payment terms, and tax documentation. Build and maintain positive relationships with vendors to resolve issues and ensure timely payments.
• Expense Reporting: Process employee expense reports, verifying compliance with company policies and reconciling expenses with receipts and approvals.
• Payments Processing: Prepare and process payments via various methods, including checks, ACH, and wire transfers. Ensure payments are properly authorized and in compliance with internal controls.
• Month-End Close: Assist with month-end closing activities, including reconciling accounts payable sub-ledger to the general ledger, preparing accruals, and generating reports. Assist with 1099 prep at year-end. Every quarter reach out to vendors for quarterly reconciliation.
• Compliance and Reporting: Ensure compliance with regulatory requirements and internal policies, including tax regulations and Sarbanes-Oxley (SOX) controls. Prepare reports and provide documentation for internal and external audits.
• Process Improvement: Identify opportunities to streamline processes, improve efficiency, and enhance controls within the accounts payable function. Implement best practices and automation where applicable.
• Training and Support: Provide training and support to staff on accounts payable processes, systems, and best practices.
• Cross-Functional Collaboration: Collaborate with other departments, such as procurement, treasury, and accounting, to resolve issues and improve processes related to accounts payable.

Flexible work from home options available.