Accounts Payable Clerk

AB Facility Services; United States; Sur place; USD 42 000 - 54 000; Plein temps

Résumé du poste

AB Facility Services is seeking an Accounts Payable Data Entry Clerk to accurately enter vendor invoices, maintain records, and support day-to-day accounting operations.

The role requires strong attention to detail, ability to handle high volumes, and proficiency with Excel and Outlook, plus familiarity with ERP systems. You will review invoices, match with PO or documents, code invoices, and assist with month-end activities while ensuring confidentiality.

Qualifications

• High school diploma or equivalent required.
• Data entry, administrative, or accounts payable experience preferred.
• Basic understanding of invoices and accounting procedures.
• Proficiency in Excel and Outlook.
• Experience with accounting software or ERP systems preferred.
• Strong attention to detail and accuracy.
• Ability to multi-task, prioritize workloads, and meet deadlines.
• Strong organizational and communication skills.
• Ability to handle confidential financial information responsibly.

Responsabilités

• Enter vendor invoices, bills, and payment-related information into the accounting system accurately and in a timely manner.
• Review invoices for completeness, including vendor information, invoice numbers, dates, amounts, and supporting documentation.
• Match invoices with purchase orders, work orders, or other supporting documents when applicable.
• Verify invoice details and identify discrepancies, duplicate entries, or missing information.
• Maintain and organize electronic and physical invoice records.
• Assist with invoice coding and routing invoices for approval in accordance with company procedures.
• Communicate with internal departments and vendors to obtain missing information or resolve basic invoice discrepancies.
• Assist with maintaining vendor records and updating account information as needed.
• Support accounts payable reconciliations and month-end activities as assigned.
• Perform general administrative and data entry tasks to support the accounting team.

Connaissances

Data entry

Attention to detail

Time management

Communication

Problem solving

Formation

High school diploma or equivalent

Outils

Microsoft Excel

Microsoft Outlook

Accounting software / ERP

Description du poste

Position Summary

The Accounts Payable Data Entry Clerk is responsible for accurately entering vendor invoices, maintaining accounts payable records, and supporting the day-to-day operations of the accounting department. This position requires strong attention to detail, organizational skills, and the ability to process a high volume of data while meeting deadlines.

Key Responsibilities

• Enter vendor invoices, bills, and payment-related information into the accounting system accurately and in a timely manner.
• Review invoices for completeness, including vendor information, invoice numbers, dates, amounts, and supporting documentation.
• Match invoices with purchase orders, work orders, or other supporting documents when applicable.
• Verify invoice details and identify discrepancies, duplicate entries, or missing information.
• Maintain and organize electronic and physical invoice records.
• Assist with invoice coding and routing invoices for approval in accordance with company procedures.
• Communicate with internal departments and vendors to obtain missing information or resolve basic invoice discrepancies.
• Assist with maintaining vendor records and updating account information as needed.
• Support accounts payable reconciliations and month-end activities as assigned.
• Perform general administrative and data entry tasks to support the accounting team.

Qualifications

• High school diploma or equivalent required.
• Previous data entry, administrative, or accounts payable experience preferred.
• Basic understanding of invoices, billing, and accounting procedures is a plus.
• Proficiency in Microsoft Excel and Microsoft Outlook.
• Experience using accounting software or ERP systems preferred.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks, prioritize workloads, and meet deadlines.
• Strong organizational, communication, and problem-solving skills.
• Ability to handle confidential financial information responsibly.

Key Competencies

• Data accuracy and attention to detail
• Time management and organization
• Reliability and accountability
• Ability to work independently and as part of a team
• Willingness to learn new systems and processes