Accounts Payable

Graywolf; Humble (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Graywolf in Humble, TX is seeking an Accounts Payable Clerk responsible for processing vendor invoices, coding for proper entry, and ensuring timely payments. You will interact with vendors to maintain positive relationships and verify accuracy of pricing and quantities.

Key tasks include invoice processing, data entry, discrepancy resolution, account reconciliation, vendor communications, file maintenance, and producing aging and payable reports for management review.

Qualifications

• Minimum of 2 years of accounts payable processing experience preferred; similar administrative coding acceptable.
• High school diploma or equivalent.
• Oracle Fusion experience preferred but not required.

Responsibilities

• Invoice processing - Receiving and reviewing invoices from vendors, matching them to purchase orders, verifying accuracy of pricing and quantities, and coding invoices for proper accounting entry.
• Data entry - Entering invoice details into the accounting system, including vendor information, invoice amounts, and due dates.
• Invoice discrepancy resolution - Identifying and investigating discrepancies between invoices and purchase orders, contacting vendors and/or working with Purchasing to resolve issues.
• Account reconciliation - Reconciling vendor statements with the company's accounts payable records to identify any discrepancies.
• Vendor communication - Responding to vendor inquiries regarding invoice status, payment issues, and account balances.
• File maintenance - Maintaining organized records of invoices, purchase orders, and payment documents.
• Reporting - Generating accounts payable reports for management review, including aging reports and outstanding balances as needed.

Skills

Strong attention to detail

Numerical proficiency

Organizational skills

Computer literacy

Communication skills

Knowledge of accounting principles

Education

High school diploma or equivalent

Tools

Oracle Fusion

Job description

Overview

As the Accounts Payable Clerk, you’re responsible for managing assigned workload of vendor invoices by receiving, coding and processing for a timely payment. The position must be able to communicate with vendors to ensure a positive relationship and accurately process invoices to succeed.

Responsibilities

Core Responsibilities

• Invoice processing - Receiving and reviewing invoices from vendors, matching them to purchase orders, verifying accuracy of pricing and quantities, and coding invoices for proper accounting entry.

• Data entry - Entering invoice details into the accounting system, including vendor information, invoice amounts, and due dates.

• Invoice discrepancy resolution - Identifying and investigating discrepancies between invoices and purchase orders, contacting vendors and/or working with Purchasing to resolve issues.

• Account reconciliation - Reconciling vendor statements with the company's accounts payable records to identify any discrepancies.

• Vendor communication - Responding to vendor inquiries regarding invoice status, payment issues, and account balances.

• File maintenance - Maintaining organized records of invoices, purchase orders, and payment documents.

• Reporting - Generating accounts payable reports for management review, including aging reports and outstanding balances as needed.

Qualifications

Required Skills

• Strong attention to detail - Essential for accurately verifying invoice information and identifying errors.

• Numerical proficiency - Ability to perform basic math calculations and understand financial data.

• Organizational skills - Efficiently managing a high volume of invoices and maintaining accurate records.

• Computer literacy - Proficiency in accounting software for data entry and report generation.

• Communication skills - Effectively interacting with vendors and internal departments to resolve issues.

• Knowledge of accounting principles - Understanding basic accounting concepts like debits, credits, and general ledger.

Work Experience

• Minimum of 2 years of accounts payable processing experience preferred. Similar administrative coding experience acceptable if knowledgeable of accounting process.

• Additional opportunity for more experienced applicant.

Education/Training

• High school diploma or equivalent.

System Knowledge

• Oracle Fusion experience preferred but not required.