Accounts Payable Clerk

AB Facility Services; Florham Park (NJ); On-site; USD 2,066,000 - 3,031,000; Full time

Job summary

AB Facility Services in Florham Park, NJ, is seeking an Accounts Payable Data Entry Clerk to accurately enter vendor invoices, maintain records, and support daily accounting tasks.

The role requires meticulous data entry, organizational skills, ability to handle high volumes, and proficiency with Excel and Outlook. Prior AP or data entry experience is preferred, and confidentiality is essential.

Qualifications

• High school diploma or equivalent.
• Data entry, administrative, or accounts payable experience preferred.
• Basic understanding of invoices and accounting procedures.
• Proficiency in Microsoft Excel and Microsoft Outlook.
• Experience using accounting software or ERP systems preferred.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks, prioritize workloads, and meet deadlines.
• Strong organizational, communication, and problem-solving skills.
• Ability to handle confidential financial information responsibly.

Responsibilities

• Enter vendor invoices, bills, and payment-related information into the accounting system accurately and in a timely manner.
• Review invoices for completeness, including vendor information, invoice numbers, dates, amounts, and supporting documentation.
• Match invoices with purchase orders, work orders, or other supporting documents when applicable.
• Verify invoice details and identify discrepancies, duplicate entries, or missing information.
• Maintain and organize electronic and physical invoice records.
• Assist with invoice coding and routing invoices for approval in accordance with company procedures.
• Communicate with internal departments and vendors to obtain missing information or resolve basic invoice discrepancies.
• Assist with maintaining vendor records and updating account information as needed.
• Support accounts payable reconciliations and month-end activities as assigned.
• Perform general administrative and data entry tasks to support the accounting team.

Skills

Data entry

Accounts payable

Excel

Outlook

Attention to detail

Multitasking

Communication

Education

High school diploma or equivalent

Tools

Accounting software

ERP systems

Job description

Position Summary

The Accounts Payable Data Entry Clerk is responsible for accurately entering vendor invoices, maintaining accounts payable records, and supporting the day-to-day operations of the accounting department. This position requires strong attention to detail, organizational skills, and the ability to process a high volume of data while meeting deadlines.

Key Responsibilities

• Enter vendor invoices, bills, and payment-related information into the accounting system accurately and in a timely manner.
• Review invoices for completeness, including vendor information, invoice numbers, dates, amounts, and supporting documentation.
• Match invoices with purchase orders, work orders, or other supporting documents when applicable.
• Verify invoice details and identify discrepancies, duplicate entries, or missing information.
• Maintain and organize electronic and physical invoice records.
• Assist with invoice coding and routing invoices for approval in accordance with company procedures.
• Communicate with internal departments and vendors to obtain missing information or resolve basic invoice discrepancies.
• Assist with maintaining vendor records and updating account information as needed.
• Support accounts payable reconciliations and month-end activities as assigned.
• Perform general administrative and data entry tasks to support the accounting team.

Qualifications

• High school diploma or equivalent required.
• Previous data entry, administrative, or accounts payable experience preferred.
• Basic understanding of invoices, billing, and accounting procedures is a plus.
• Proficiency in Microsoft Excel and Microsoft Outlook.
• Experience using accounting software or ERP systems preferred.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks, prioritize workloads, and meet deadlines.
• Strong organizational, communication, and problem-solving skills.
• Ability to handle confidential financial information responsibly.

Key Competencies

• Data accuracy and attention to detail
• Time management and organization
• Reliability and accountability
• Ability to work independently and as part of a team
• Willingness to learn new systems and processes