Accounts Payable Clerk

Halma plc; Orlando (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health benefits

Career development

Halma network opportunities

Job summary

Ocean Optics in Orlando seeks an Accounts Payable Clerk to join our fast-paced finance team. You will process, track, and record payments accurately, support month-end close, and maintain confidentiality of financial information.

Reporting to the Director of Finance, you will verify invoices, perform three-way matches, code entries, and respond to vendor inquiries while collaborating with Purchasing and other departments to resolve discrepancies.

Qualifications

• Associate degree in accounting or 5+ years AP experience.
• Proficient with Excel (PivotTables, VLOOKUP) and Office apps.
• Experience with Microsoft Dynamics D365 is a plus.

Responsibilities

• Assembling, reviewing, and verifying invoices and payment requests.
• Performing three-way match; working with Purchasing and/or vendors to research and resolve discrepancies.
• Identify and resolve any unusual or questionable invoice items or prices.
• Coding invoices with appropriate general ledger account, cost center, etc.
• Ensuring all approvals are received in compliance with Delegation of Authority.
• Entering and/or uploading invoices into the ERP system.
• Preparing and processing electronic transfers and payments.
• Reconciling vendor accounts to monthly statements.
• Maintenance of vendor files.
• Corresponding with vendors and responding to inquiries.
• Supporting the month end close process, including reconciling the subledger and monthly schedules due to parent company.
• Preparing and filing IRS Form 1099.
• Providing supporting documentation for audits.
• Maintaining confidentiality of organizational information.
• Other duties as assigned.

Skills

Accounts payable

General accounting

Excel

Data entry

Organization

Detail-oriented

Multitasking

Communication

Education

Associate degree in accounting

Tools

Microsoft Dynamics D365

Job description

About Us

Ocean Optics is a fast-paced, high performing and high growth organization that was recently named one of Orlando’s Best Places to work! Our people thrive in an inclusive, innovative, and collaborative culture. Join our team of instigators of the possible where WE MEASURE WHAT MATTERS .For more information please visit http://www.oceanoptics.com

ABOUT THE OPPORTUNITY

Join world-class experts in finding answers to our customers’ toughest questions as our Accounts Payable Clerk. We are searching for a skilled financial specialist to join our team to help process, track, and record payments in an accurate, efficient, and timely manner.

The Accounts Payable Clerk will have both a day-to-day and ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners. This role is based in Orlando, Florida and supports our U.S. operations.

Reporting directly to the Director of Finance, this role will be responsible for:

• Assembling, reviewing, and verifying invoices and payment requests.
• Performing three-way match; working with Purchasing and/or vendors to research and resolve any discrepancies.
• Identify and resolve any unusual or questionable invoice items or prices.
• Coding invoices with appropriate general ledger account, cost center, etc.
• Ensuring all approvals are received in compliance with Delegation of Authority.
• Entering and/or uploading invoices into the ERP system.
• Preparing and processing electronic transfers and payments.
• Reconciling vendor accounts to monthly statements.
• Maintenance of vendor files.
• Corresponding with vendors and responding to inquiries.
• Supporting the month end close process, including reconciling the subledger and monthly schedules due to parent company.
• Preparing and filing IRS Form 1099.
• Providing supporting documentation for audits.
• Maintaining confidentiality of organizational information.
• Other duties as assigned.

ABOUT THE CANDIDATE

The ideal candidate will bring a wealth of Accounts Payable experience and should possess:

• Knowledge of accounts payable and general accounting procedures.
• Proficient in data entry and management.
• High level of organization, data storage, retrieval skills, and follow up.
• Attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Quick to learn and willing to delve into the details to find issues.
• Ability to work with other teams to solve issues, building relationships with internal and external stakeholders.

Minimum Qualifications

• Associate’s degree in accounting or the equivalent 5+ years’ experience in accounts payable, preferably in a manufacturing environment
• Knowledge of Excel (Pivot tables and VLOOKUP) and other Microsoft Office applications.
• Experience with Microsoft Dynamics D365 a plus.

ABOUT THE COMPANY

Ocean Optics pioneered miniature spectrometers and delivers spectral solutions to researchers, OEMs, and industrial customers, also designs and builds industrial-grade photonics systems for material inspection, chemical identification, and quality assurance.

At Ocean We Measure What Matters, and our Mission is to design precise photonics systems to solve customer measurement challenges to make the world safer, cleaner, and healthier. We have discovered, refined, and delivered new approaches to solving problems with spectroscopy and imaging technologies. Backed by deep experience, we are working within applications including biomedical, semiconductors, research & science, industrial, environmental, food & agriculture, and safety & security. We partner with customers to achieve ambitious goals, leveraging the power of light for advancement in health, safety, and the environment.

With more than 200 employees worldwide, including in the US, Europe, and Asia, we leverage the wealth of knowledge from a diverse and multidisciplinary team, which drives our growth and high performance. Ocean Optics is a subsidiary of Halma plc, an international market leader in safety, health, and environmental technology.

ABOUT THE PERKS

Ocean Optics offers a comprehensive compensation package and health and wellness benefits. Also, as a member of the Halma Group of companies (www.halma.com), our employees enjoy excellent career development, networking, and advancement opportunities worldwide.

EQUAL OPPORTUNITY EMPLOYER

Ocean Optics is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.