Accounts Payable Clerk

Halma p.l.c; Orlando, Northern (FL, KY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Career development opportunities

Job summary

Ocean Optics in Orlando, FL is seeking an Accounts Payable Clerk to join our finance team. You will assemble, review, and verify invoices, perform three-way matching, and ensure timely payments to vendors.

Reporting to the Director of Finance, you will code invoices, enter data into our ERP, reconcile accounts, prepare 1099s, and support month-end close while maintaining confidentiality. Ideal candidates bring AP experience, Excel proficiency, and strong attention to detail to help drive

Qualifications

• Knowledge of accounts payable and general accounting procedures.
• Proficient in data entry and management.
• High level of organization, data storage, retrieval skills, and follow up.
• Ability to manage multiple priorities in a fast-paced environment.
• Quick to learn and willing to delve into the details to find issues.

Responsibilities

• Assemble, review, and verify invoices and payment requests.
• Perform three-way match; resolve discrepancies with Purchasing or vendors.
• Code invoices to GL accounts and cost centers.
• Enter or upload invoices into the ERP system.
• Prepare and process electronic transfers and payments.
• Reconciling vendor accounts to monthly statements.

Skills

Accounts payable procedures

Data entry

Microsoft Excel

Attention to detail

Interdepartmental collaboration

Education

Associate degree in accounting

Tools

Microsoft Dynamics D365

Job description

At Ocean Optics, We Measure What Matters. For over 35 years, we have led in the field of optical sensing and measurement innovation. Join a team where your ideas, identity, and passion for discovery are valued. From science to industry, we empower change through light. Bring your authentic self and help shape the future.

About Us

: Ocean Optics is a fast-paced, high performing and high growth organization that was recently named one of Orlando's Best Places to work! Our people thrive in an inclusive, innovative, and collaborative culture. Join our team of instigators of the possible where WE MEASURE WHAT MATTERS .For more information please visit http://www.oceanoptics.com

ABOUT THE OPPORTUNITY

Join world-class experts in finding answers to our customers’ toughest questions as our Accounts Payable Clerk. We are searching for a skilled financial specialist to join our team to help process, track, and record payments in an accurate, efficient, and timely manner.

The Accounts Payable Clerk will have both a day-to-day and ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners. This role is based in Orlando, Florida and supports our U.S. operations.

Reporting directly to the Director of Finance, this role will be responsible for:

Assembling, reviewing, and verifying invoices and payment requests.

Performing three-way match; working with Purchasing and/or vendors to research and resolve any discrepancies.

Identify and resolve any unusual or questionable invoice items or prices.

Coding invoices with appropriate general ledger account, cost center, etc.

Ensuring all approvals are received in compliance with Delegation of Authority.

Entering and/or uploading invoices into the ERP system.

Preparing and processing electronic transfers and payments.

Reconciling vendor accounts to monthly statements.

Maintenance of vendor files.

Corresponding with vendors and responding to inquiries.

Supporting the month end close process, including reconciling the subledger and monthly schedules due to parent company.

Preparing and filing IRS Form 1099.

Providing supporting documentation for audits.

Maintaining confidentiality of organizational information.

Other duties as assigned.

ABOUT THE CANDIDATE

The ideal candidate will bring a wealth of Accounts Payable experience and should possess:

Knowledge of accounts payable and general accounting procedures.

Proficient in data entry and management.

High level of organization, data storage, retrieval skills, and follow up.

Ability to manage multiple priorities in a fast-paced environment.

Quick to learn and willing to delve into the details to find issues.

Ability to work with other teams to solve issues, building relationships with internal and external stakeholders.

Minimum Qualifications

Associate’s degree in accounting or the equivalent 5+ years’ experience in accounts payable, preferably in a manufacturing environment

Knowledge of Excel (Pivot tables and VLOOKUP) and other Microsoft Office applications.

Experience with Microsoft Dynamics D365 a plus.

ABOUT THE COMPANY

Ocean Optics pioneered miniature spectrometers and delivers spectral solutions to researchers, OEMs, and industrial customers, also designs and builds industrial-grade photonics systems for material inspection, chemical identification, and quality assurance.

At Ocean We Measure What Matters, and our Mission is to design precise photonics systems to solve customer measurement challenges to make the world safer, cleaner, and healthier. We have discovered, refined, and delivered new approaches to solving problems with spectroscopy and imaging technologies. Backed by deep experience, we are working within applications including biomedical, semiconductors, research & science, industrial, environmental, food & agriculture, and safety & security. We partner with customers to achieve ambitious goals, leveraging the power of light for advancement in health, safety, and the environment.

With more than 200 employees worldwide, including in the US, Europe, and Asia, we leverage the wealth of knowledge from a diverse and multidisciplinary team, which drives our growth and high performance. Ocean Optics is a subsidiary of Halma plc, an international market leader in safety, health, and environmental technology.

ABOUT THE PERKS

Ocean Optics offers a comprehensive compensation package and health and wellness benefits. Also, as a member of the Halma Group of companies (www.halma.com), our employees enjoy excellent career development, networking, and advancement opportunities worldwide.

EQUAL OPPORTUNITY EMPLOYER

Ocean Optics is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.

Total Rewards: This is how we LIVE Ocean

Ocean combines international reach with meaningful local total rewards packages.

Our People

Our people make up the DNA of our business, they are building blocks of unlocking endless possibilities as Instigators of the Possible by collaborating with a global team of highly talented individuals.

World-Wide Impact

Contribute to projects that have real-world applications and make a difference in various industries. We are committed to innovation and excellence, empowering our customers to achieve optimal results and drive advancements in their respective fields.

Be Your Authentic Self

At Ocean Optics we celebrate how each person brings their authentic self to life. Whether shining as an individual or as part of a team, the possibilities are endless.

Part of the Halma Group

Excellent networking and advancement opportunities worldwide! Halma is a group of small to medium-sized companies addressing some of the major challenges of our times.

Best Place to Work

Ocean Optics has earned recognition as a Best Place to Work in New Yorkand was named one of theOrlando Business Journal’s Best Places to Work.

About us

What's it like to Work at Ocean?

With more than 200 employees worldwide, including in the US, Europe, and Asia, we leverage the wealth of knowledge from a diverse and multidisciplinary team, which drives our growth and high performance.

Ocean Optics President, Rich Curran, welcomes you, highlighting Ocean's tech, people, and culture of innovation.

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Instigator of the Possible

Meet Yvette – ThePhotonics100 Awardee as our Instigator of the Possible

Instigator of the Possible

Meet Alexis – The EMEA Sales Lead as our Instigator of the Possible