Accounts Payable Specialist

Halma plc; Orlando (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health benefits

Career development

Halma network opportunities

Job summary

Ocean Optics in Orlando seeks an Accounts Payable Clerk to join our fast-paced finance team. You will process, track, and record payments accurately, support month-end close, and maintain confidentiality of financial information.

Reporting to the Director of Finance, you will verify invoices, perform three-way matches, code entries, and respond to vendor inquiries while collaborating with Purchasing and other departments to resolve discrepancies.

Qualifications

• Associate degree in accounting or 5+ years AP experience.
• Proficient with Excel (PivotTables, VLOOKUP) and Office apps.
• Experience with Microsoft Dynamics D365 is a plus.

Responsibilities

• Assembling, reviewing, and verifying invoices and payment requests.
• Performing three-way match; working with Purchasing and/or vendors to research and resolve discrepancies.
• Identify and resolve any unusual or questionable invoice items or prices.
• Coding invoices with appropriate general ledger account, cost center, etc.
• Ensuring all approvals are received in compliance with Delegation of Authority.
• Entering and/or uploading invoices into the ERP system.
• Preparing and processing electronic transfers and payments.
• Reconciling vendor accounts to monthly statements.
• Maintenance of vendor files.
• Corresponding with vendors and responding to inquiries.
• Supporting the month end close process, including reconciling the subledger and monthly schedules due to parent company.
• Preparing and filing IRS Form 1099.
• Providing supporting documentation for audits.
• Maintaining confidentiality of organizational information.
• Other duties as assigned.

Skills

Accounts payable

General accounting

Excel

Data entry

Organization

Detail-oriented

Multitasking

Communication

Education

Associate degree in accounting

Tools

Microsoft Dynamics D365

Job description

Ocean Optics in Orlando seeks an Accounts Payable Clerk to join our fast-paced finance team. You will process, track, and record payments accurately, support month-end close, and maintain confidentiality of financial information.

Reporting to the Director of Finance, you will verify invoices, perform three-way matches, code entries, and respond to vendor inquiries while collaborating with Purchasing and other departments to resolve discrepancies.