Accounts Payable Clerk

Ocean Optics; Orlando (FL); On-site; USD 44,000 - 64,000; Full time

Benefits offered by this job

Health benefits

Career development opportunities

Job summary

Ocean Optics in Orlando, FL seeks an Accounts Payable Clerk to process, track and record payments for our U.S. operations. Reporting to the Director of Finance, you will ensure timely, accurate invoicing and vendor payments.

Responsibilities include three-way matching, coding invoices, entering into ERP, reconciling vendor statements and assisting month-end close. Ideal candidates have 5+ years in AP, strong Excel (pivot, VLOOKUP), and a collaborative, detail-focused mindset.

Qualifications

• 5+ years of accounts payable experience preferred in a manufacturing environment.
• Knowledge of AP procedures, data entry, and general accounting.
• Proficient in Excel with pivot tables and lookup functions.
• Experience with Microsoft Dynamics D365 is a plus.

Responsibilities

• Assemble, review, and verify invoices and payment requests.
• Perform three-way match with Purchasing and vendors; resolve discrepancies.
• Code invoices to GL accounts and cost centers; ensure approvals.
• Enter and upload invoices into the ERP system and process electronic payments.
• Reconcile vendor accounts and assist month-end close.

Skills

Accounts payable

Data entry

Organization

Attention to detail

Team collaboration

Excel

ERP systems

VLOOKUP

Pivot tables

Education

Associate’s degree in accounting or equivalent

Tools

Microsoft Dynamics D365

Job description

About Us

Ocean Optics is a fast-paced, high performing and high growth organization that was recently named one of Orlando's Best Places to work! Our people thrive in an inclusive, innovative, and collaborative culture. Join our team of instigators of the possible where WE MEASURE WHAT MATTERS .For more information please visit http://www.oceanoptics.com

About the Opportunity

Join world-class experts in finding answers to our customers’ toughest questions as our Accounts Payable Clerk. We are searching for a skilled financial specialist to join our team to help process, track, and record payments in an accurate, efficient, and timely manner. The Accounts Payable Clerk will have both a day-to-day and ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners. This role is based in Orlando, Florida and supports our U.S. operations. Reporting directly to the Director of Finance, this role will be responsible for:

• Assembling, reviewing, and verifying invoices and payment requests.
• Performing three-way match; working with Purchasing and/or vendors to research and resolve any discrepancies.
• Identify and resolve any unusual or questionable invoice items or prices.
• Coding invoices with appropriate general ledger account, cost center, etc.
• Ensuring all approvals are received in compliance with Delegation of Authority.
• Entering and/or uploading invoices into the ERP system.
• Preparing and processing electronic transfers and payments.
• Reconciling vendor accounts to monthly statements.
• Maintenance of vendor files.
• Corresponding with vendors and responding to inquiries.
• Supporting the month end close process, including reconciling the subledger and monthly schedules due to parent company.
• Preparing and filing IRS Form 1099.
• Providing supporting documentation for audits.
• Maintaining confidentiality of organizational information.
• Other duties as assigned.

About the Candidate

The ideal candidate will bring a wealth of Accounts Payable experience and should possess:

• Knowledge of accounts payable and general accounting procedures.
• Proficient in data entry and management.
• High level of organization, data storage, retrieval skills, and follow up.
• Attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Quick to learn and willing to delve into the details to find issues.
• Ability to work with other teams to solve issues, building relationships with internal and external stakeholders.

Minimum Qualifications

• Associate’s degree in accounting or the equivalent 5+ years’ experience in accounts payable, preferably in a manufacturing environment
• Knowledge of Excel (Pivot tables and VLOOKUP) and other Microsoft Office applications.
• Experience with Microsoft Dynamics D365 a plus.

About the Company

Ocean Optics pioneered miniature spectrometers and delivers spectral solutions to researchers, OEMs, and industrial customers, also designs and builds industrial-grade photonics systems for material inspection, chemical identification, and quality assurance. At Ocean We Measure What Matters, and our Mission is to design precise photonics systems to solve customer measurement challenges to make the world safer, cleaner, and healthier. We have discovered, refined, and delivered new approaches to solving problems with spectroscopy and imaging technologies. Backed by deep experience, we are working within applications including biomedical, semiconductors, research & science, industrial, environmental, food & agriculture, and safety & security. We partner with customers to achieve ambitious goals, leveraging the power of light for advancement in health, safety, and the environment. With more than 200 employees worldwide, including in the US, Europe, and Asia, we leverage the wealth of knowledge from a diverse and multidisciplinary team, which drives our growth and high performance. Ocean Optics is a subsidiary of Halma plc, an international market leader in safety, health, and environmental technology. Halma is a global group of life-saving technology companies with major operations in the UK, Mainland Europe, the USA and Asia Pacific. Our purpose is to grow a safer, cleaner, healthier future for everyone, every day. Halma offers career opportunities for both senior leaders and for graduates.We welcome experienced professionals who are inspired by our purpose, who are entrepreneurial and who want to help take our companies to the next level of growth. Our graduate program offers a unique experience to work in the Halma companies across the world. http://www.halma.com

About the Perks

• Ocean Optics offers a comprehensive compensation package and health and wellness benefits.
• Also, as a member of the Halma Group of companies (www.halma.com), our employees enjoy excellent career development, networking, and advancement opportunities worldwide.

Equal Opportunity Employer

Ocean Optics is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.