Accounts Payable Clerk

Decca Recruiting; Honolulu (HI); On-site; USD 42,000 - 56,000; Full time

Job summary

Decca Recruiting seeks an Accounts Payable Clerk/Coordinator to support the finance team in Honolulu. Responsibilities include processing invoices, reconciling records, and ensuring timely payments while maintaining accuracy.

The role requires detail orientation, proficiency in Excel and 10-key data entry, strong communication with vendors, and the ability to resolve discrepancies and support audits.

Qualifications

• Experience in accounts payable or finance support.
• Proficiency with Excel and 10-key data entry.
• Detail-oriented with strong organizational skills.
• Experience with accounting software/ERP systems.
• Associate degree preferred.

Responsibilities

• Process supplier invoices and code with supporting docs.
• Prepare payments via checks, ACH, or wires.
• Reconcile balances and verify vendor accounts.
• Resolve discrepancies with internal teams.
• Maintain invoice records and filing, convert to electronic.
• Support internal and external audits.
• Identify process improvements for AP efficiency.

Skills

10-key data entry

Microsoft Excel

Attention to detail

Problem solving

Vendor communication

Effective communication

Education

Associate's degree in Accounting or Finance

Tools

Accounting software

Job description

Work Schedule: 8:00 AM – 5:00 PM, Monday through Friday

Interview Format: On-site only

Position Overview

The Accounts Payable (AP) Clerk/Coordinator is a support role within the finance department responsible for ensuring timely and accurate payment of vendor invoices, reconciling financial records, and resolving discrepancies. This position requires a detail-oriented individual who can manage multiple tasks and deadlines while maintaining a high level of accuracy and professionalism.

Key Responsibilities

• Proficiency with 10-key data entry
• Advanced knowledge of Microsoft Excel
• Keen attention to detail
• Invoice Processing: Obtain, examine, and appropriately code supplier invoices and supporting documentation, then post them to the accounting system.
• Payment Preparation: Schedule and prepare checks, ACH payments, or wire transfers, monitoring for discount opportunities and ensuring compliance with payment terms.
• Reconciliation & Verification: Reconcile processed work by verifying entries, comparing system reports to balances, and verifying vendor accounts against monthly statements.
• Discrepancy Resolution: Coordinate with buyers and other internal departments to resolve purchase order, contract, or invoice discrepancies and track them using a log.
• Vendor Communication: Handle all supplier AP queries and follow up promptly and professionally.
• Expense & Cost Management: Charge expenses to appropriate accounts and cost centers by analyzing invoice and expense reports. Process employee expense reports and requests for advances.
• Documentation & Filing: Maintain historical records of all invoices, reports, and receipts, often converting paper documentation to an electronic format.
• Audit Support: Assist with internal and external audits by gathering requested information and providing research.
• Process Improvement: Identify and help implement opportunities to streamline accounts payable processes and enhance efficiency.

Essential Skills and Qualifications

• Experience: Prior experience in accounts payable or a related finance support function is typically required.
• Technical Proficiency: Strong computer skills with emphasis on Microsoft Office (especially Excel) and experience with accounting software/ERP systems.
• Attention to Detail: Strong organizational skills and attention to detail are crucial for maintaining accurate financial records.
• Problem-Solving: The ability to analyze data, draw logical conclusions, and resolve complex discrepancies is essential.
• Communication: Excellent verbal and written communication skills for effective interaction with vendors and internal teams.
• Education: An Associate's degree in Accounting or Finance is often preferred, but not always required.