Accounts Payable Clerk

GrayWolf; Owensboro (KY); On-site; USD 35,000 - 52,000; Full time

Job summary

GrayWolf is seeking an Accounts Payable Clerk to manage vendor invoices, ensure accurate coding, and facilitate timely payments. The role requires attention to detail and strong data-entry accuracy, with responsibilities spanning invoice processing, discrepancy resolution, and vendor communication.

The ideal candidate has at least 2 years of AP experience, a high school diploma, and familiarity with accounting software.

Qualifications

• Minimum 2 years of accounts payable processing experience preferred.
• High school diploma or equivalent.
• Proficiency with accounting software and data entry.

Responsibilities

• Invoice processing: receive, review, code, and process vendor invoices for payment.
• Data entry: enter invoice details into the accounting system, including vendor info and due dates.
• Invoice discrepancy resolution: investigate discrepancies between invoices and POs and coordinate with vendors or Purchasing to resolve.
• Account reconciliation: reconcile vendor statements with records to identify discrepancies.
• Vendor communication: respond to vendor inquiries regarding invoice status and payments.
• File maintenance: maintain organized records of invoices, POs, and payment docs.
• Reporting: generate aging and other AP reports for management.

Skills

Attention to detail

Numerical proficiency

Organizational skills

Communication skills

Accounting principles

Education

High school diploma or equivalent

Tools

Accounting software

Job description

Job Summary

The Accounts Payable Clerk is responsible for managing assigned workload of vendor invoices by receiving, coding and processing for a timely payment. The position must be able to communicate with vendors to ensure a positive relationship and accurately process invoices to succeed.

Core Responsibilities

• Invoice processing - Receiving and reviewing invoices from vendors, matching them to purchase orders, verifying accuracy of pricing and quantities, and coding invoices for proper accounting entry.
• Data entry - Entering invoice details into the accounting system, including vendor information, invoice amounts, and due dates.
• Invoice discrepancy resolution - Identifying and investigating discrepancies between invoices and purchase orders, contacting vendors and/or working with Purchasing to resolve issues.
• Account reconciliation - Reconciling vendor statements with the company's accounts payable records to identify any discrepancies.
• Vendor communication - Responding to vendor inquiries regarding invoice status, payment issues, and account balances.
• File maintenance - Maintaining organized records of invoices, purchase orders, and payment documents.
• Reporting - Generating accounts payable reports for management review, including aging reports and outstanding balances as needed.

Required Skills

• Strong attention to detail - Essential for accurately verifying invoice information and identifying errors.
• Numerical proficiency - Ability to perform basic math calculations and understand financial data.
• Organizational skills - Efficiently managing a high volume of invoices and maintaining accurate records.
• Computer literacy - Proficiency in accounting software for data entry and report generation.
• Communication skills - Effectively interacting with vendors and internal departments to resolve issues.
• Knowledge of accounting principles - Understanding basic accounting concepts like debits, credits, and general ledger.

Work Experience

Minimum of 2 years of accounts payable processing experience preferred. Similar administrative coding experience acceptable if knowledgeable of accounting process. Additional opportunity for more experienced applicant.

Education/Training

High school diploma or equivalent.

System Knowledge