Accounts Payable Clerk

MW Components, Inc.; Fenton (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

MW Components, Inc. is seeking an Accounts Payable specialist to manage invoice processing and vendor communications in a fast-paced environment.

You will code and review invoices, perform 3-way matching, and ensure proper approvals are obtained to resolve discrepancies with suppliers. Responsibilities include processing payments, reconciling vendor statements, supporting month-end close, and maintaining accurate AP records and W-9 documentation.

Qualifications

• Experience with accounts payable functions and 3-way matching.
• Proficient in Excel and general accounting software.
• Strong communication and organizational skills.

Responsibilities

• Review, code, and process invoices per policy.
• Match purchase orders, receipts, and invoices (3-way match).
• Ensure proper approvals and resolve discrepancies with vendors.
• Prepare and process bi-monthly check runs, ACH payments, and wire transfers.
• Reconcile AP subledger to GL and assist with month-end close.
• Maintain up-to-date vendor files and W-9 documentation.
• Respond promptly to vendor inquiries.

Skills

Attention to detail

Time management

Communication skills

Excel

Accounting software

Vendor relations

Job description

ESSENTIAL DUTIES & KEY RESPONSIBILITIES:

• Review, code, and process invoices in accordance with company policies.
• Match purchase orders, receipts, and invoices (3-way match).
• Ensure proper approvals and resolve discrepancies with vendors or internal departments.

Payments & Disbursements

• Prepare and process bi-monthly check runs, ACH payments, and wire transfers.
• Ensure payments are made accurately and on time.
• Maintain accurate payment records and documentation.
• Act as the primary point of contact for vendor inquiries.
• Reconcile vendor statements and resolve billing issues.
• Maintain up-to-date vendor files and W-9 documentation.

Reconciliations & Reporting

• Reconcile AP subledger to the general ledger.
• Monitor aging reports and follow up on outstanding credits or issues.
• Assist with month-end closing tasks, accruals, and financial reporting.

Compliance & Internal Controls

• Ensure adherence to accounting standards and internal controls.
• Support audits by providing documentation and explanations.
• Maintain confidentiality and ensure accuracy of financial information.

SKILLS & COMPETENCIES:

• Strong attention to detail and accuracy.
• Ability to manage multiple deadlines in a fast-paced environment.
• Excellent communication and customer service skills.
• Proficiency in Excel and general accounting software.
• Understanding of basic accounting principles.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.