Accounts Payable Specialist

East St Louis School District 189; Trenton (NJ); On-site; USD 38,000 - 65,000; Full time

Benefits offered by this job

Employer-paid health insurance

Life insurance $50k

Retirement plan (IMRF/TRS)

Family coverage options

Job summary

East St Louis School District 189 is seeking an Accounts Payable Specialist to support the Finance - Accounts Payable team. Under the supervision of the Finance Supervisor, you will process invoices, manage purchase orders, and ensure timely payments for district expenses.

This role requires knowledge of accounting basics, data entry accuracy, and the ability to maintain confidential financial information. The district offers a 260-day work year, comprehensive benefits, and a collaborative work

Qualifications

• Accounting principles knowledge.
• Strong organizational and time management skills.
• Ability to maintain confidentiality of information.
• Ability to do data entry and basic reconciliations.

Responsibilities

• Process purchase orders and invoices in the accounting system.
• Reconcile accounts payable batches and issue payments.
• Research invoice discrepancies and communicate with vendors.
• Maintain accounts payable records and filing.
• Develop reporting procedures and internal controls.
• Correspond with clients regarding AP issues.

Skills

Accounting principles

Organizational skills

Excel

Confidentiality

Education

Associate or Bachelor in Accounting

Tools

Word

Excel

Accounting software

Job description

Title

Accounts Payable

Classification

Administrative/NonUnion

Position Type

District and School Support Positions - Non-Cert/ Accounts Payable

Location

189 Board of Education Administration Building

FLSA

Exempt

Department

Finance -Accounts Payable

Salary

$38,000 -$65,000

Work Year

260-Day Schedule

Reports To

Finance Supervisor

Benefits

• 100% employer-paid premiums for employee medical, vision, and dental insurance, IMRF/TRS retirement, $ 50,000 life insurance policy, and family, spouse, and dependent coverage options

Accounts Payable Specialist

Under the direct supervision of the Finance Supervisor, the Accounts Payable Specialist assists in the administration of the school district's accounts payable function, ensuring the accuracy of invoices to be paid, and the timely payment of school district expenses, maintaining accurate account balances, in conformance with school district policies and practices as well as applicable laws and regulations.

Essential Functions

• Assists in administering the school district's accounts payable function, including the processing of purchase orders and invoices for payment, and inputting and maintaining data and information into the accounting system regarding accounts payable to ensure records are accurate and up-to-date.
• Researches discrepancies regarding the accuracy of invoice amounts, word counts, etc. for the purpose of ensuring accuracy and implementing corrective measures, communicating with vendors, consultants, translators, or others as needed to reconcile.
• Assists in inputting and maintaining all data and information into the accounting system regarding accounts payable.
• Reconciles accounts payable invoice batches, and processes payment checks or wire payments as directed.
• Develops reporting procedures and internal controls for timely and accurate completion of reporting and record-keeping requirements.
• Maintains accounts payable records for accurate and up-to-date filing and recordkeeping.
• Composes correspondence to clients as needed for the purpose of documenting activities, providing written reference and/or conveying information regarding accounts payable issues, balances, etc.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system.

Note

The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

• Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Knowledge, Skills and Abilities

• Knowledge of accounting and bookkeeping principles.
• Organizational and time management skills.
• Ability to report work orally or in writing to supervisor as required.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, performs complex arithmetic operations and use calculators.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
• Ability to problem-solve job-related issues.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding school district financial and other information.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Physical and Mental Demands, Work Hazards

• Works in standard office building environments

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Associates or Bachelor's Degree in Accounting or related field, with course work in business, math, accounting, and bookkeeping and record keeping.
• Some successful bookkeeping or accounting experience preferred.