Accounts Payable Clerk

Regent Aerospace Corporation; California (MO); On-site; USD 40,000 - 55,000; Full time

Job summary

A manufacturing company is seeking an Accounts Payable Clerk responsible for compiling, classifying, and maintaining accounts payable records. Key tasks include preparing payments, auditing invoices, and handling vendor inquiries. The ideal candidate should possess an Associate’s degree or equivalent experience, and be proficient in QuickBooks. Strong organizational skills and the ability to communicate effectively with team members and vendors are essential. This position is within a dynamic work environment, and offers opportunities for professional growth.

Qualifications

• Associate’s degree or equivalent from a technical school or one year of related experience.
• Able to read and comprehend documentation written in English.
• Light work: Exerting up to 10 pounds of force occasionally.

Responsibilities

• Compiles, classifies records, verifies, and maintains data and payments.
• Prepares and posts payments to appropriate ledgers and records.
• Audits invoices and researches discrepancies.
• Handles vendor inquiries regarding invoices and payment status.

Skills

Knowledge of A/P in manufacturing environment

Experience with QuickBooks

Organizational skills

Knowledge of basic mathematics

Ability to interact with a team of coworkers

Customer contact skills

Computer literate

Written communication skills

Education

Associate’s degree (A.A.) or equivalent

Tools

QuickBooks

Accounting software

Spreadsheet software

Word processing software

Job description

JOB TITLE

Accounts Payable Clerk

FLSA STATUS: Non-Exempt

REPORTS TO: Accounting Manager

The following description is not intended as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Management retains the discretion to add to or change the duties of the position at any time.

Summary

Compiles, classifies records, verifies, and maintains data and payments to accounts payable records. Prepares daily payables. Maintains accurate financial reporting using computerized accounting system. Handles vendor inquiries regarding invoices, billing and payment status reports. Works within approved budget, implements cost savings measures.

JOB FUNCTIONS

• Prepares and posts payments to appropriate ledgers, spreadsheets, records and databases.
• Prepares, sorts, copies, files and mails checks, correspondence and other requested items.
• Audits invoices against purchase orders, researches discrepancies, and approves for payment.
• Prepares accounts payable checks.
• Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
• Researches and processes charge backs, returns, refunds, freight charges, cost of lost or damaged goods, bad checks, and similar items.
• Assists with related special projects, as required.
• Audits freight bills against freight manifests.
• Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
• Prepares analysis and summaries of accounts.
• Monitors accounts payable to ensure payments are accurate and timely.
• Assists in monthly and annual closings.

As Necessary, performs other related duties of which the above representative. Management must contact the Human Resource department of adding to or changing a significant number of duties.

JOB REQUIREMENTS

Specifications of Education and Training, Job Related Experience, and knowledge/abilities are general guidelines based on the minimum experience normally considered essential to the satisfactory performances of this job by the average incumbent. Individual abilities may result in some deviation from these guidelines.

MINIMUM DIRECTLY RELATED JOB EXPERIENCE

• Associate’s degree (A.A.) or equivalent from two-year College or technical school; or one year related experience and/or training or equivalent combination of education and experience.

MINIMUM KNOWLEDGE, ABILITIES, AND SKILLS

• Knowledge of A/P in manufacturing environment.
• Experience with QuickBooks.
• Organizational skills.
• Knowledge of basic mathematics.
• Ability to interact with a team of coworkers.
• Customer contact skills.
• Computer literate.
• Able to read and comprehend documentation written in the English language.
• Written communication skills.

PHYSICAL MOTION

• Sits at least 65% of each day.
• Other Motions: Walking; bending; carry-reaching above; sitting; repetitive motion hand-wrist; repetitive motion elbow-shoulder; fingering; grasping; feeling; hearing; talking; seeing; eye-hand/foot coordination.

DEGREE OF PHYSICAL ACTIVITY

Light work: Exerting up to 10 pounds of force occasionally.

VISUAL DEMANDS

• Depth perception.
• Color perception.

MENTAL PROCESS

• Remembering.
• Using mathematics.
• Scheduling.
• Writing.
• Combining Advising.

WORK ENVIRONMENT

• Inside work.
• Noise.

EQUIPMENT

• Computer hardware and software.
• Accounting software.
• Manufacturing Software.
• Spreadsheet software.
• Word processing software.
• Copier.
• Fax Machine.