Accounts Payable Clerk

Talentify; San Antonio (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Harlandale Independent School District is seeking an Accounts Payable Clerk to manage invoices, travel requests, and payments with accuracy and timeliness. You will maintain vendor records, research discrepancies, and ensure proper posting for all transactions.

The role requires a strong knowledge of bookkeeping, 10-key data entry, and proficiency with spreadsheets and accounting software. Work is performed within the Finance department under general supervision.

Qualifications

• High school diploma or GED required.
• Three years accounting experience or related coursework.
• Knowledge of bookkeeping principles and ability to use computers for spreadsheets and word processing.

Responsibilities

• Reviews all invoices/travel for completeness and accuracy.
• Processes payment requests.
• Ensures timely and accurate payments to take discounts and avoid charges.
• Maintains complete vendor files.
• Researches vendor records to ensure proper posting of payments.
• Performs other duties as assigned by Finance leadership.
• Compiles, maintains, and files reports and documents.

Skills

Bookkeeping principles

Spreadsheet proficiency

10-key data entry

Vendor file maintenance

Education

High school diploma or GED

Tools

Accounting software

Job description

Job Title: Accounts Payable Clerk

Exemption Status: Nonexempt/At-Will

Reports to: Accounting Manager

Pay Grade: D5

Dept./School: Finance

Calendar Days: 226

Primary Purpose: Under general supervision, account for the timely, accurate, and proper processing and payment of all invoices, ensure the claims with all purchase orders, audit and approve all invoices, appropriately classify expenses and accurately maintain vendor records.

Qualifications

Education/Certification: High school diploma or GED

Special Knowledge/Skills

• Knowledge of bookkeeping principles and practices
• Ability to use computer and software to develop spreadsheets and do word processing
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance
• Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Experience

Three years experience or college course work in accounting-related subjects

Major Responsibilities and Duties: Accounting

• 1. Reviews all invoices/travel assuring completeness and accuracy for all information required
• 2. Processes requests for payment
• 3. Assures that invoices/travel are paid accurately and on a timely basis so as to take advantage of discounts and avoid finance charges
• 4. Maintains a complete and accurate file of all assigned vendors
• 5. Conducts research of vendor files in order to assure that all payments have been properly and accurately recorded
• 6. Performs other job-related duties as may be assigned by the Assistant Superintendent for Finance, Accounting Manager or designee.
• 7. Compile, maintain, and file all reports, records, and other documents as required.

Other

• 8. Maintain confidentiality.
• 9. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

None.

Mental Demands/Physical Demands/Environmental Factors

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The Harlandale Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information or on any other basis prohibited by law.

An Equal Opportunity Employer