Accounts Payable Clerk

Auto Centers; Mattoon (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Auto Centers in Mattoon, IL seeks an Accounts Payable Office Assistant to provide clerical and accounting support. The role focuses on data entry, filing, and responding to inquiries.

You will assist the AP Manager and accounting staff with daily tasks in a fast-paced office. Ideal candidates are organized, detail-oriented, and capable of handling multiple priorities while maintaining confidentiality and accuracy.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative, accounting, or AP roles preferred but not required.
• Experience with data entry or handling invoices/financial records is a plus.

Responsibilities

• Answer and direct incoming calls, emails, and inquiries professionally.
• Provide administrative support to Accounts Payable Manager and Accounting Department.
• Maintain organized physical and electronic filing systems.
• Enter invoices and data into accounting or business systems accurately.
• Review documents for completeness and accuracy.
• Assist with routine clerical tasks such as scanning and filing.
• Retrieve and organize documents for accounting needs.
• Support department with duties and special projects as assigned.

Skills

Verbal communication

Written communication

MS Office

Organizational skills

Attention to detail

Time management

Prioritization

Independent work

Teamwork

Professionalism

Confidentiality

Systems learning

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About this position

Description: Department: Accounting
Reports To: Accounts Payable Manager
FLSA Status: Non-Exempt

Position Summary

The Accounts Payable Office Assistant provides administrative and clerical support to the Accounting Department, with a primary focus on assisting with accounts payable activities and maintaining accurate records. This position is responsible for handling communications, organizing and maintaining files, entering invoices and data, and supporting the Accounts Payable Manager and accounting staff with daily administrative tasks.

The ideal candidate is organized, dependable, detail-oriented, and able to manage multiple priorities in a fast-paced office environment while maintaining accuracy and confidentiality.

Key Responsibilities

Administrative & Office Support

• Answer and direct incoming phone calls, emails, and general inquiries professionally and promptly.
• Provide administrative support to the Accounts Payable Manager and Accounting Department.
• Maintain organized and up-to-date physical and electronic filing systems.
• Assist with data entry, recordkeeping, document preparation, and document management.
• Enter invoices and related information accurately into accounting or business systems.
• Review documents and records for completeness and accuracy.
• Assist with routine clerical tasks, including scanning, copying, filing, and maintaining office records.
• Retrieve and organize documents as needed for accounting and administrative purposes.
• Support the department with other duties and special projects as assigned.

Requirements:

Qualifications

Education & Experience

• High school diploma or equivalent required.
• Previous office, administrative, accounting, or accounts payable experience preferred, but not required.
• Experience with data entry or working with invoices and financial records is a plus.

Skills & Competencies

• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• Ability to work independently while also contributing effectively as part of a team.
• Professional, dependable, and positive attitude.
• Ability to maintain confidentiality when handling company and financial information.
• Comfortable learning new accounting, office, and computer systems.

Physical Requirements

• Ability to sit or stand for extended periods while performing office duties.
• Ability to use a computer, telephone, copier, scanner, and other standard office equipment.
• Ability to lift and carry up to 20 pounds, including office supplies, files, and documents.

Work Environment

• Standard professional office environment with regular business hours.
• May occasionally be required to work overtime during peak periods or as business needs dictate.
• Work involves frequent computer use, communication with staff and vendors, and handling administrative and financial records.