Accounts Payable Associate (On-site)

Kaplan Early Learning Company; Lewisville (NC); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive pay rate

Paid Time Off including holidays

Maternity/Paternity Leave Supplemental

Medical, Dental, Vision Insurance

401(k) Matching Plan

Educational Tuition Assistance

Employee Discounts

LifeMart Discount

Verizon and AT&T Discount

Job summary

Kaplan Early Learning Company is hiring an Accounts Payable Associate to support timely voucher processing and accurate payables on-site in Lewisville, NC. The role emphasizes matching invoices to receiving reports, proper coding, and timely payments while utilizing PeopleSoft and Excel.

The ideal candidate has 1+ year of AP/clerical experience, strong data-entry skills, and excellent attention to detail. Competitive benefits and growth within a people-focused organization are offered.

Qualifications

• High School diploma or equivalent required.
• Minimum 1 year of general clerical and accounts payable experience preferred.
• Strong data entry and math skills with attention to detail.
• Proficient in Excel; PeopleSoft experience is a plus.

Responsibilities

• Match receiving reports to vendor invoices by quantity and price.
• Ensure proper authorization and coding of expenses in the GL.
• Route non-stock invoices for payment approval and follow up.
• Post approved invoices in PeopleSoft as voucher payments.
• Respond professionally to payment status inquiries from departments and vendors.
• Set up and update vendor information in PeopleSoft as needed.

Skills

10-key

Excel

Data entry

Attention to detail

Verbal & written communication

Education

High School diploma or equivalent

Tools

PeopleSoft

Job description

Kaplan Early Learning Company is growing and seeks to hire an Accounts Payable Associate (On-site)

For over 50 years, Kaplan Early Learning Company has been a champion for children. From our research-based curricula to enriching classroom environments and innovative technology solutions, Kaplan's products and services inspire a lifelong love of learning in children and educators. At Kaplan, we come to work every day knowing that we are making an impact on children, families, and educators not only in our local communities, but around the world!

We are a national leader in the early childhood educational market, and we remain focused on what makes our organization different - Our People! If you are looking to join an organization where your talents are recognized, we're the team to join. It's often said when you join the Kaplan team you never want to leave - so prepare yourself to partner with a passionate staff who celebrates an average tenure of 15 plus years!

About The Position

Our Accounts Payable Associates support business operations by ensuring the timeliness and accuracy of vouchers posted to the PeopleSoft system. Incumbent is responsible for ensuring approval procedures are followed, the accuracy of accounts payables and the timeliness of voucher processing.

Hours: Monday - Friday 8:00AM-5:00PM

Position Responsibilities Include

• Accountable for accurately matching receiving report to vendor invoice by quantity and price and resolve any discrepancies through collaboration with the Purchasing and Operations Department.
• Ensure proper authorization for voucher payment from departmental authority and proper coding of expense items in relations to General Ledger Chart of Accounts.
• Ensure incoming non-stock related invoices are routed to appropriate department for payment approval and provide follow-up to ensure payment in a timely manner.
• Post approved invoices to PeopleSoft system as voucher payment.
• Respond professionally to incoming calls from internal/external departments and vendors regarding invoice payment status and resolve any related issues.
• Set-up new vendor information in PeopleSoft system for payment receipt and update information from invoices or vendors, as needed, to maintain accuracy of vendor information in PeopleSoft system.

Position Requirements Include

• High School diploma or equivalent required.
• Must have 10-key and math skills.
• Computer proficiency with good data entry skills and basic to intermediate Excel skills.
• PeopleSoft system experience a plus.
• Minimum of 1 year of general clerical experience with Accounts Payable experience preferred.
• Excellent organizational skills with strong attention to detail and a high level of accuracy.
• Good verbal and written communication skills.
• Self starter with ability to meet deadlines.

Benefits Include

• Competitive pay rate
• Paid Time Off including holidays
• Paid Maternity/Paternity Leave Supplemental Program
• Childcare Discounts
• Medical, Dental, Vision Insurance
• Matching 401(k) Plan plus a suite of financial educational services to include consultations with licensed representatives
• Short-term disability and long-term disability income replacement programs through Voya Insurance
• Educational Tuition Assistance
• Verizon and AT&T Discount
• YMCA Discount
• Employee Referral Bonus
• LifeMart Discount Shopping Website
• Kaplan Outlet Center Discount
• Pet Insurance

Kaplan Early Learning Company is an Equal Opportunity Employer. We embrace differences, welcome diversity and value a culture of respect.