Accounts Payable Associate - Float

PTA Plastics; Town of Amherst (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

PTA Plastics is seeking an Accounts Payable Associate - Float to join its Shared Services team. The role reports to the Accounting Manager and requires strong attention to detail, time management, and independent work toward departmental goals.

The candidate will handle invoice processing, vendor maintenance, and payments across multiple currencies, while supporting month-end close and audits as needed. This position emphasizes accuracy and efficiency in a collaborative environment.

Qualifications

• Two-year degree in accounting or 3–5 years of relevant experience.
• AP or accounting experience required.
• Proficient with Excel and Outlook; Dynamics AX is a plus.

Responsibilities

• Input and process invoices for multiple companies with multiple currencies.
• Resolve discrepancies between invoices and purchase orders or receiving docs.
• Process checks, wires, and ACHs per policy and vendor terms.
• Vendor set-up and maintenance; respond to vendor inquiries.
• Run AP subledgers and confirm balances; assist month-end reconciliations.
• Support external audits and data gathering as required.

Skills

Attention to detail

Organization

Data entry

Analytical skills

Education

Two-year degree in accounting

Tools

MS Excel

MS Outlook

MS Dynamics AX

Job description

Position Summary

The Accounts Payable Associate - Float will report directly to the Shared Services Accounting Manager and will be responsible for performing duties involved in the accounts payable functions. The successful candidate will be a detail-oriented, results-driven individual with excellent communication, time management, and organizational skills who can work independently and accomplish departmental goals as directed.

KEY RESPONSIBILITIES

• Input and process invoices in a timely manner for multiple companies with multiple currencies, with a very high degree of accuracy, proper sorting, coding, and matching, while ensuring all proper documentation is properly maintained and subsequently approved for payment.
• Resolve any discrepancies between invoice and purchase order or receiving documents.
• Process checks, wires, and ACH’s in accordance with Company payment policies and vendor terms.
• Vendor set-up and maintenance.
• Respond to vendor inquiries regarding payments.
• Run AP subledgers to confirm balance and elimination.
• Review freight reports ensuring accuracy of all freight accrual reports and correcting invoices for freight charges.
• Notify vendors of EFT payments via email.
• Facilitate vendor credit applications.
• Vendor account reconciliation.
• Assist with month end reconciliations, external audits and other data gathering needs as required.
• Performs other related duties as required, and as deemed necessary to support the business.

SKILLS AND EXPERIENCE

• Minimum of a two-year degree in accounting or 3-5 years of relevant experience.
• Previous experience in an accounts payable or accounting role.
• Experience using MS Office products including Excel and Outlook.
• Experience using MS Dynamics AX a plus.
• Attention to detail, excellent organization skills, experience analyzing information, data entry skills and general math skills.