Accounts Payable Associate

Axiom Staffing Group; Westminster (MD); On-site; USD 42,000 - 62,000; Full time

Job summary

Axiom Staffing is seeking an Accounts Payable Associate for a position based in Westminster, MD. This temp-to-hire role focuses on managing day-to-day accounts payable activities, ensuring accurate invoice processing, and supporting the Accounting Department in a fast-paced environment.

The ideal candidate will be detail-oriented with solid AP experience, strong problem-solving abilities, and the capacity to work independently.

Qualifications

• Associate degree in Accounting, Finance, Business, or related field preferred; equivalent experience will be considered.
• 2-4 years of hands-on accounts payable or related accounting experience preferred.
• Experience working with purchase orders, receiving documentation, and three-way matching strongly preferred.
• Manufacturing, distribution, or other high-volume AP experience preferred.
• Working knowledge of accounts payable processes, general ledger coding, reconciliations, and basic accounting principles.
• Experience working within an ERP or accounting system.
• Intermediate Microsoft Excel skills preferred.

Responsibilities

• Review, verify, code, and process vendor invoices accurately and timely.
• Perform three-way matching of purchase orders, receiving documentation, and invoices.
• Research and resolve invoice, purchase order, receiving, and payment discrepancies.
• Proactively follow up with internal departments for missing approvals, documentation, receipts, or other information needed to process invoices.
• Prepare and process vendor payments, including checks, ACH payments, and wire transfers.
• Reconcile vendor statements and research outstanding invoices, credits, duplicate charges, and payment discrepancies.
• Communicate directly with vendors regarding invoices, payments, credits, and account issues.
• Monitor outstanding AP items and independently follow through to resolution.
• Maintain accurate vendor records and accounts payable documentation.
• Assist with month-end close activities, including accruals, account reconciliations, and reporting.
• Assist with general ledger coding and research transactions requiring correction or additional review.
• Support internal and external audits by providing documentation and researching transactions as needed.
• Partner with Purchasing, Receiving, Operations, and other departments to resolve invoice and payment issues.
• Identify recurring discrepancies or process issues and escalates or recommend solutions as appropriate.
• Provide additional accounting support and complete special projects as assigned by the Accounting Manager.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Education

Associate degree in Accounting or related field

Tools

ERP system

Microsoft Excel

Job description

Axiom Staffing is seeking an AP Associate for a company in Westminster, MD. This will be a temp to hire position. Additional details available upon interview.

Position Summary The Accounts Payable Accounting Associate is responsible for managing day-to-day accounts payable activities while providing additional support to the Accounting Department. This role requires someone who is detail-oriented, organized, and able to work independently in a fast-paced environment. The ideal candidate will have solid accounts payable experience and, equally important, will demonstrate initiative, urgency, problem-solving ability, and strong follow-through. This position requires someone who can identify what needs to be addressed, proactively obtain missing information, resolve routine issues, and manage responsibilities without continuous direction.

Key Responsibilities

• Review, verify, code, and process vendor invoices accurately and timely.
• Perform three-way matching of purchase orders, receiving documentation, and invoices.
• Research and resolve invoice, purchase order, receiving, and payment discrepancies.
• Proactively follow up with internal departments for missing approvals, documentation, receipts, or other information needed to process invoices.
• Prepare and process vendor payments, including checks, ACH payments, and wire transfers.
• Reconcile vendor statements and research outstanding invoices, credits, duplicate charges, and payment discrepancies.
• Communicate directly with vendors regarding invoices, payments, credits, and account issues.
• Monitor outstanding AP items and independently follow through to resolution.
• Maintain accurate vendor records and accounts payable documentation.
• Assist with month-end close activities, including accruals, account reconciliations, and reporting.
• Assist with general ledger coding and research transactions requiring correction or additional review.
• Support internal and external audits by providing documentation and researching transactions as needed.
• Partner with Purchasing, Receiving, Operations, and other departments to resolve invoice and payment issues.
• Identify recurring discrepancies or process issues and escalates or recommend solutions as appropriate.
• Provide additional accounting support and complete special projects as assigned by the Accounting Manager.

Qualifications

• Associate degree in Accounting, Finance, Business, or related field preferred; equivalent experience will be considered.
• 2-4 years of hands-on accounts payable or related accounting experience preferred.
• Experience working with purchase orders, receiving documentation, and three-way matching strongly preferred.
• Manufacturing, distribution, or other high-volume AP experience preferred.
• Working knowledge of accounts payable processes, general ledger coding, reconciliations, and basic accounting principles.
• Experience working within an ERP or accounting system.
• Intermediate Microsoft Excel skills preferred.
• Strong attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Demonstrated ability to research and resolve discrepancies independently.
• Ability to manage multiple priorities and deadlines with limited supervision.

Key Attributes for Success

• Initiative – recognizes what needs to be done and takes appropriate action without waiting for continuous direction.
• Ownership – takes responsibility for assigned work and follows issues through completion.
• Sense of Urgency – understands deadlines and actively works to prevent outstanding items from becoming delays.
• Problem Solving – researches discrepancies and works toward resolution rather than simply identifying the problem.
• Follow-Through – proactively follows up with vendors and internal departments until outstanding items are resolved.
• Professional Confidence – is comfortable asking questions, requesting information, and following up when others have not responded.
• Accuracy – maintains strong attention to detail while working efficiently in a transaction-driven environment.

Work Environment

Office-based position. Standard business hours with occasional additional hours based on month-end close or business needs. Schedule will be Monday through Friday 8:00 a.m. to 4:30 p.m. IND511