Accounts Payable Specialist ($24.00-$28.00/per hour)

Shapiro & Duncan, Inc; Rockville (MD); On-site; USD 33,062 - 38,572; Full time

Job summary

A reputable construction company in Rockville, MD seeks an Accounts Payable Specialist responsible for processing invoices and ensuring timely payment to vendors. The ideal candidate will have strong communication and analytical skills, experience in high-volume accounts payable environments, and proficiency in Microsoft Office. This role requires attention to detail and familiarity with accounting principles. Competitive hourly compensation offered.

Qualifications

• Experience in a high-volume AP environment required.
• Familiarity with tax regulations related to vendor payments.
• Knowledge of generally accepted accounting principles.

Responsibilities

• Process vendor invoices and ensure timely payments.
• Reconcile vendor statements monthly.
• Administer certificates of insurance compliance.

Skills

Strong communication skills

Interpersonal skills

Analytical skills

IT skills

Attention to detail

Basic math skills

Education

High School Diploma

College degree in related field

Tools

Microsoft Office (Outlook, Excel, Word)

Job description

Accounts Payable Specialist ($24.00-$28.00/per hour)

Accounts Payable Specialist (Non-Exemp)

JOB SUMMARY

The Accounts Payable Specialist is part of the Accounting Team, under the general supervision of the Accounts Payable Manager. This role will be primarily responsible for processing invoices and ensuring the payment of all vendors and subcontractors in an accurate, efficient, and timely manner. This role involves liaison with partners internally and externally. Candidates must have strong communication, interpersonal, analytical, and IT skills, including proficiency with Microsoft Office applications.

KEY RESPONSIBILITIES

• Scan, index, process, and route vendor invoices (and supporting documentation) for approval, including accurately calculating prompt-pay discounts, applying correct sales/use tax treatment, freight charges, etc.
• Ensure timely and accurate payment of all approved invoices (check mailing, online payments, etc).
• Reconcile vendor statements and reviews monthly.
• Retrieve online billings (utilities) and process within required payment terms.
• Calculate and process subcontractor billings for payment, including performing basic cost analysis as needed. Work with Project Management Team to ensure executed contracts and change orders associated with billings are indexed in Pvault.
• Prepare twice-weekly Subcontractor Payment Report for approval.
• Subcontractor payment review, including issuing and tracking release of liens or other required documents for payment release.
• Track and transmit certified payrolls for subcontractors as required.
• Administration of certificates of insurance compliance for all subcontractors and vendors.
• Deputize for the AP team members in their absence.
• Perform other tasks and duties as assigned.

REQUIREMENTS

• Brings strong, demonstrated experience of the purchasing and accounts payables cycle.
• Experience in a high-volume AP environment.
• Familiarity with tax regulations related to vendor payments.
• Excellent communication and interpersonal skills, including the ability to resolve conflict professionally.
• Strong attention to detail and accuracy.
• High sense of urgency and initiative, with the ability to meet deadlines and effectively multi-task.
• Knowledge of the construction industry is a plus.
• Strong basic math skills.
• Excellent knowledge of MS Office (Outlook, Excel, Word); Intermediate level Excel proficiency preferred.
• Knowledge of generally accepted accounting principles and the accounting principles of accounts payable.
• Ability to deal with internal and external customers ethically and exceed customers' expectations.
• Able to secure and maintain confidential information.
• High School Diploma (experience may be substituted for education); college degree (AA, AS, BA, BS) in a related field (Business Management, Accounting) and/or accounting/finance experience preferred.
• Work eight hours per day in the office, Monday-Friday, with occasional overtime; able to sit, stand, bend, walk, and remain in static positions for the duration of the shift.

Equal Opportunity Employer, including disabled and veterans.

To request an accommodation as part of the employment process, please contact Human Resources at Phone: [phone] or Email: [e-mail].