Accounts Payable Specialist — Detail-Driven & Proactive

Axiom Staffing Group; Westminster (MD); On-site; USD 42,000 - 62,000; Full time

Job summary

Axiom Staffing is seeking an Accounts Payable Associate for a position based in Westminster, MD. This temp-to-hire role focuses on managing day-to-day accounts payable activities, ensuring accurate invoice processing, and supporting the Accounting Department in a fast-paced environment.

The ideal candidate will be detail-oriented with solid AP experience, strong problem-solving abilities, and the capacity to work independently.

Qualifications

• Associate degree in Accounting, Finance, Business, or related field preferred; equivalent experience will be considered.
• 2-4 years of hands-on accounts payable or related accounting experience preferred.
• Experience working with purchase orders, receiving documentation, and three-way matching strongly preferred.
• Manufacturing, distribution, or other high-volume AP experience preferred.
• Working knowledge of accounts payable processes, general ledger coding, reconciliations, and basic accounting principles.
• Experience working within an ERP or accounting system.
• Intermediate Microsoft Excel skills preferred.

Responsibilities

• Review, verify, code, and process vendor invoices accurately and timely.
• Perform three-way matching of purchase orders, receiving documentation, and invoices.
• Research and resolve invoice, purchase order, receiving, and payment discrepancies.
• Proactively follow up with internal departments for missing approvals, documentation, receipts, or other information needed to process invoices.
• Prepare and process vendor payments, including checks, ACH payments, and wire transfers.
• Reconcile vendor statements and research outstanding invoices, credits, duplicate charges, and payment discrepancies.
• Communicate directly with vendors regarding invoices, payments, credits, and account issues.
• Monitor outstanding AP items and independently follow through to resolution.
• Maintain accurate vendor records and accounts payable documentation.
• Assist with month-end close activities, including accruals, account reconciliations, and reporting.
• Assist with general ledger coding and research transactions requiring correction or additional review.
• Support internal and external audits by providing documentation and researching transactions as needed.
• Partner with Purchasing, Receiving, Operations, and other departments to resolve invoice and payment issues.
• Identify recurring discrepancies or process issues and escalates or recommend solutions as appropriate.
• Provide additional accounting support and complete special projects as assigned by the Accounting Manager.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Education

Associate degree in Accounting or related field

Tools

ERP system

Microsoft Excel

Job description

Axiom Staffing is seeking an Accounts Payable Associate for a position based in Westminster, MD. This temp-to-hire role focuses on managing day-to-day accounts payable activities, ensuring accurate invoice processing, and supporting the Accounting Department in a fast-paced environment.

The ideal candidate will be detail-oriented with solid AP experience, strong problem-solving abilities, and the capacity to work independently.