Accounts Payable Associate

The Newcastle Search Group, LLC; Skokie (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

An established, industry-leading organization in Skokie is looking for a full-time Accounts Payable Associate. This on-site position requires candidates to perform essential accounting tasks, including 3-way matching of invoices and managing vendor payments. Successful candidates will have an Associate degree or 3 years relevant experience, a keen attention to detail, and advanced skills in Microsoft Office. Join a dynamic team where your contributions will directly impact our financial operations.

Qualifications

• Associate’s degree or minimum of 3 years of relevant accounting experience.
• Advanced proficiency in Microsoft Office and familiarity with accounting or ERP systems.
• Strong verbal and written communication skills across email, phone, and in-person interactions.

Responsibilities

• Perform 3-way matching between vendor invoices, receiving documentation, and purchase orders.
• Prepare, post, verify, and record vendor payments.
• Ensure accurate application of wire and ACH payments.
• Maintain and update vendor records, including name/address changes and profile updates.
• Set up new vendors in the ERP system, ensuring complete and accurate W-9 documentation.
• Communicate professionally with internal and external stakeholders.
• Assist internal and external auditors by providing documentation as requested.
• Aggregate and verify claim documentation in accordance with company policies.
• Reconcile A/P accounts for multiple divisions on a monthly basis.
• Prepare monthly accounts payable reports and support month-end close processes.

Skills

Microsoft Office

Accounting knowledge

Communication skills

Organizational skills

Attention to detail

Education

Associate's degree or 3 years of relevant experience

Tools

ERP systems

Job description

The Newcastle Search Group has been retained by an established, industry-leading organization in Skokie (60076) to support the hiring of an Accounts Payable Associate. This position is 100% on-site, Monday through Friday. Candidates seeking remote or hybrid work arrangements will not be considered.

Job Responsibilities

• Perform 3-way matching between vendor invoices, receiving documentation, and purchase orders.
• Prepare, post, verify, and record vendor payments and related A/P transactions.
• Ensure accurate application of wire and ACH payments to vendor accounts in the ERP system.
• Maintain and update vendor records, including name/address changes and profile updates.
• Set up new vendors in the ERP system, ensuring complete and accurate W-9 documentation.
• Communicate professionally with internal and external stakeholders.
• Assist internal and external auditors by providing documentation as requested.
• Aggregate and verify claim documentation in accordance with company policies.
• Reconcile A/P accounts for multiple divisions on a monthly basis.
• Prepare monthly accounts payable reports and support month-end close processes.

Job Requirements

• Associate’s degree or a minimum of 3 years of relevant accounting experience.
• Advanced proficiency in Microsoft Office and familiarity with accounting or ERP systems.
• Strong verbal and written communication skills across email, phone, and in-person interactions.
• Highly organized and detail-oriented; able to multitask effectively in a fast-paced environment.
• Proven ability to meet deadlines while maintaining accuracy and efficiency.
• Ability to comprehend, analyze, and interpret complex business documents.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Manufacturing

Industries

• Manufacturing