Accounts Payable Associate

Senergy Petroleum; Phoenix (AZ); On-site; USD 55,000 - 57,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Associate to ensure timely and accurate processing of vendor invoices. In this role, you'll be integral to the company's financial operations, fostering strong vendor relationships and enhancing process efficiencies. Your meticulous attention to detail and proactive mindset will help maintain balanced books and streamline workflows. Join a collaborative team where your contributions will directly impact the organization's financial health and operational success. If you're passionate about accounting and eager to grow in a supportive environment, this is the perfect opportunity for you.

Qualifications

• Experience with accounts payable and financial systems, especially NetSuite.
• Strong communication and problem-solving skills are essential.

Responsibilities

• Manage full-cycle payables, ensuring invoices are processed accurately.
• Analyze vendor invoices and resolve discrepancies with internal teams.

Skills

Accounts Payable

Financial Systems

Attention to Detail

Communication Skills

Problem-Solving Skills

Time Management

Proactive Mindset

Education

Bachelor’s Degree in Accounting

Tools

NetSuite

Job description

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Job Summary

As an AP Associate, you’ll be the behind-the-scenes powerhouse responsible for ensuring vendor invoices are processed accurately, coded properly, and paid on time. Your work will directly support the financial health of the company — and you’ll play a key role in building strong vendor relationships and driving process improvements.

Job Summary

As an AP Associate, you’ll be the behind-the-scenes powerhouse responsible for ensuring vendor invoices are processed accurately, coded properly, and paid on time. Your work will directly support the financial health of the company — and you’ll play a key role in building strong vendor relationships and driving process improvements.

What You’ll Do…

• Manage full-cycle payables with precision and speed, ensuring every invoice is accounted for and processed accurately.
• Analyze and general ledger code incoming vendor invoices, carefully matching them to purchase orders, bills of lading, and customer records.
• Investigate and resolve discrepancies, working cross-functionally with internal departments to ensure accuracy and completeness.
• Enter data into NetSuite and keep the payables engine running smoothly by aligning invoices with supporting documentation.
• Maintain positive and professional vendor relationships, ensuring clear communication and reliable payment cycles.
• Assist Accounting Management with special projects and process improvements that increase efficiency and scalability.
• Contribute to continuous improvement, always looking for ways to streamline systems, tools, and workflows.
• Jump into ad hoc projects and help analyze financial data when needed.
  
  

Additional

• None
  
  

Supervision Of Others

• None
  
  

Work Environment

• Typically work is performed in an office setting.
  
  

Physical Demands

• Able to sit and stand for extended periods of time.
• Able to move about office setting to complete responsibilities.
• Able to move freely around work and customer sites.
• Able to climb stairs and ladders, kneel, bend, and stoop.
• Heavy use of phone, computer, and office equipment.
• Able to lift up to 25 lbs.
  
  

Travel

• Negligible
  
  

What You’ll Bring…

• Experience with accounts payable and financial systems (NetSuite experience a huge plus!)
• Meticulous attention to detail and a love for clean, balanced books
• Strong communication and problem-solving skills
• A proactive mindset with a passion for continuous learning and process optimization
• Ability to work independently and collaboratively in a team environment
• Ability to be self-motivated, positive in approach, and act in a professional manner to all employees, vendors, clients and business partners
• Strong organization and time management skills
  
  

Preferred

• Bachelor’s Degree in Accounting
• Experience in lubricant industry, fuel industry, or transportation industry.
  
  

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Oil and Gas

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