Accounts Payable Associate

Reproductive Freedom for All; Washington (District of Columbia); On-site; USD 55,000 - 68,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Associate to join their Finance Department. This role involves managing accounts payable processes, facilitating contract signing, and providing essential administrative support. The ideal candidate will have a strong background in accounting and finance, with at least three years of experience in a non-profit environment. The organization values diversity and encourages candidates from underrepresented backgrounds to apply, making it an exciting opportunity for those passionate about reproductive freedom and social justice.

Qualifications

• 3+ years of experience in a non-profit setting with a focus on finance.
• Strong proficiency in accounting systems and financial management.

Responsibilities

• Manage accounts payable processes and vendor payments.
• Oversee contract administration and maintain financial records.
• Provide administrative support to the finance team.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Cultural Competency

Independent Work

Education

Bachelor’s degree in Accounting

Bachelor’s degree in Finance

Bachelor’s degree in Business Administration

Tools

Microsoft SL/GP/Business Central

Google Workspace

Microsoft Office 365

PandaDoc

Job description

About Reproductive Freedom for All (Formerly NARAL Pro-Choice America)

For more than 55 years, Reproductive Freedom for All and its chapters have fought to protect and expand reproductive freedom—including access to abortion and contraception—for everyone. We are powered by over 4 million members across every state and congressional district, representing the 8 in 10 Americans who believe in the right to make personal decisions about family planning.

Reproductive Freedom for All emphasizes diversity, equity, inclusion, and justice in all aspects of our work. We hold ourselves accountable to achieve equitable access to reproductive freedom for all. As the oldest and largest national organization advocating for abortion access, we mobilize millions to defend reproductive rights, hold bad actors accountable, support pro-reproductive freedom candidates, and advance legislation at the state and federal levels. For more information, please visit our website.

About the role:

The Accounts Payable Associate, reporting to the Controller, will support the Finance Department by managing accounts payable processes, facilitating contract signing, overseeing monthly credit card expense reconciliation, and providing administrative support. The ideal candidate will have a university degree (BA/BS) in Accounting and Finance or equivalent experience, with at least three years' experience in a non-profit setting. Strong organizational and meticulous attention to detail are essential for ensuring smooth operations within the Finance team.

Location: Washington, DC

Reports to: Controller

Position Type: Full Time, Non-Exempt, Union Level III

Salary Range: $55,000 - $68,000

Responsibilities:

Accounts Payable

• Assist the controller in overseeing accounts payable, including vendor setup and payment processing;
• Ensure invoices and expense reports are properly coded and approved;
• Review and process vendor documentation, invoices, and contracts before payments;
• Communicate with stakeholders and vendors to resolve invoice issues;
• Oversee monthly credit card expense reports and ensure timely submission and approval;
• Reconcile monthly AP and VISA GL accounts.

Contract Administration

• Manage contract approval using PandaDoc or similar tools, including creation, management, signatures, and tracking;
• Maintain the folder of fully executed vendor agreements;
• Provide training and develop guidelines for contract processes.

Administrative Support

• Perform administrative tasks such as organizing files, mail distribution, and record-keeping;
• Maintain organized financial records for audits;
• Support the finance team and assist the CFO on projects;
• Assist in managing financial controls in a dynamic environment;
• Perform other duties as assigned.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or Business Administration;
• At least three years of relevant experience;
• Knowledge of accounting systems (e.g., Microsoft SL/GP/Business Central);
• Proficiency in Google Workspace and Microsoft Office 365;
• Ability to work independently and meet deadlines;
• Commitment to diversity, equity, and inclusion;
• Cultural competency and effective communication skills;
• Support for reproductive freedom and the organization’s mission.

Optional: Nice-to-have skills

• Experience in non-profit operations and financial management.

Reproductive Freedom for All is an equal opportunity employer that values diversity and encourages candidates from underrepresented backgrounds to apply.