Accounts Payable Associate

Kimbell-Art-Foundation; Fort Worth (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Four complimentary tickets to every Kb

Free admission to other area museums

Free on-site parking

Employee discount at Café and Museum

Job summary

Kimbell-Art-Foundation seeks an Accounts Payable Associate to handle invoice processing, PO matching, and vendor payments. The role supports the Controller and Deputy Director of Finance and Administration in a 35-hour week in a full-time position.

Responsibilities include processing invoices, reconciling statements, managing corporate credit cards, and maintaining records. Strong attention to detail and proficiency in Blackbaud Financial Edge and Microsoft Office are essential.

Qualifications

• High school diploma or equivalent required.
• 3–5 years of accounts payable experience required.
• General ledger knowledge helpful.
• Blackbaud Financial Edge experience a plus.
• Proficiency in Adobe and Microsoft Office applications.

Responsibilities

• Process invoices and purchase orders following established procedures.
• Match invoices to purchase orders and reconcile differences, ensuring proper approvals.
• Process payments (checks and ACH) promptly; prepare bank drafts and wire transfers.
• Research vendor discrepancies and prepare 1099 documentation.
• Maintain accurate accounts payable records and supporting documents.
• Provide general administrative support to the Controller and Finance team.

Skills

Accounts payable

Purchase orders

Vendor invoices

Credit card reconciliation

Cash management

Attention to detail

Education

High school diploma or equivalent

Tools

Blackbaud Financial Edge

Adobe

Microsoft Excel

Microsoft Word

Outlook

Job description

The Accounts Payable Associate is responsible for performing all accounts payable duties, such as processing purchase orders, paying vendor invoices, reconciling corporate credit cards, and handling limited accounts receivable billing and tracking, as well as various administrative duties to assist the Controller and Deputy Director of Finance and Administration.This is a full-time, non-exempt position reporting to the Controller, scheduled for 35 hours per week.ResponsibilitiesResponsibilities include, but are not limited to:Invoice & Purchase Order ProcessingProcess purchase orders following established procedures and guidelines.Match invoices to purchase orders, ensure all invoices follow purchase order procedures, and reconcile any differences with appropriate staff.Ensure proper approvals, documentation, account numbers, and invoice descriptions are included on all invoices.Enter invoices into the financial software.Payment ProcessingProcess invoice payments, including checks and ACH transfers, on a timely basis.Prepare and initiate bank drafts, wire transfers, and stop payments.Research and resolve vendor discrepancies and disputes.Prepare and submit documentation for 1099s annually.Credit Card & Cash ManagementEnsure appropriate receipts are submitted in a timely manner for corporate credit card charges.Prepare monthly corporate credit card statement reconciliations.Prepare documentation for miscellaneous cash receipts.Distribute petty cash requests, as needed.Records & Administrative SupportMaintain accurate departmental records and accounts payable files.Maintain and order general office supplies.Perform other projects and duties as assigned.Qualifications include, but are not limited to:High school diploma or equivalent required.Minimum of three to five years of accounts payable experience required.Accounting and general ledger knowledge helpful.Blackbaud Financial Edge software experience a plus.Proficiency in Adobe and Microsoft Office applications, such as Word, Excel, and Outlook.Excellent communication, problem-solving, and organizational skills required.Ability to display good judgment, prioritize tasks, follow through, and provide great attention to accuracy and detail.Positive attitude and enjoyment of interacting with others in a professional environment.Ability to pass a pre-employment background check and drug screening.Employee PerksFour complimentary tickets to every Kimbell exhibition.Free admission to other area museums with staff ID.Free on-site parking.Employee discount at the Café and Museum Shops.