Accounts Payable Analyst

Greensboro-College; Greensboro (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

Greensboro-College seeks an Accounts Payable Analyst to manage day-to-day payables, review invoices, maintain vendor records, process payments by check, ACH, or card, and support month-end close. The role supports internal controls, accurate reporting, and compliance with college policies.

The position requires an associate degree in accounting or related field and prior AP/bookkeeping experience, with strong Excel and ERP system skills.

Qualifications

• Associate degree in accounting, business, finance, or a related field is required.
• Bachelor’s degree is preferred for this role.
• Experience in accounts payable, bookkeeping or accounting is advantageous.

Responsibilities

• Manage day-to-day accounts payable processes including invoices, reimbursements, and payment requests.
• Review transactions for proper approval, GL coding, documentation, and policy compliance.
• Process payments by check, ACH, electronic payment, or corporate credit card; prepare disbursement reports.
• Maintain vendor records and tax documentation; resolve discrepancies.
• Assist with month-end close, journal entries, and related schedules.
• Support internal controls and provide documentation for audits.

Skills

Attention to detail

Organizational skills

Problem-solving

Follow-through

Communication skills

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

ERP systems

Job description

JOB SUMMARYThe Accounts Payable Analyst is responsible for the accurate and timely processing of the College’s accounts payable activity, including invoice review, vendor maintenance, payment processing, corporate credit card administration, and related month-end responsibilities. This position supports strong internal controls, accurate financial reporting, and compliance with College policies while working closely with employees, vendors, and the Business Office.DUTIES AND RESPONSIBILITIESManage the day-to-day accounts payable process, including reviewing, entering, and processing invoices, reimbursements, and other payment requests.Review transactions for proper approval, general ledger coding, supporting documentation, accuracy, and compliance with College policies.Process approved payments by check, ACH, electronic payment, or corporate credit card and prepare the weekly disbursement report for CFO approval.Maintain accurate vendor records, including required tax documentation, and research and resolve invoice, payment, credit, refund, and vendor statement discrepancies.Prepare annual vendor tax reporting, including applicable Forms 1099-NEC and 1099-MISC.Assist with administration of the College’s corporate credit card program, including cardholder setup, employee support, transaction review, documentation follow-up, and monthly reconciliation.Assist with month-end accounts payable close, journal entries, reconciliations, prepaid expenses, sales and use tax, copier and postage allocations, and other assigned accounting schedules.Review accounts payable and credit card activity for duplicate, unusual, incomplete, or incorrectly coded transactions and assist with correcting identified issues.Provide accounts payable documentation and schedules for the annual audit and other reporting needs.Support College purchasing procedures, office supply purchasing, and recurring expense monitoring as assigned.Communicate professionally with employees and vendors regarding purchasing, invoices, payments, documentation, and account questions.Provide general Business Office support and complete special projects as assigned.SKILLS AND QUALIFICATIONSAssociate degree in accounting, business, finance, or a related field required; bachelor’s degree preferred.Previous accounts payable, bookkeeping, or accounting experience preferred.Working knowledge of basic accounting principles, including debits, credits, and general ledger coding.Strong attention to detail, organizational skills, problem-solving ability, and follow-through.Proficiency in Microsoft Excel, Word, Outlook, and financial or ERP systems.Ability to manage multiple priorities and meet deadlines in a fast-paced environment.Strong written and verbal communication skills.Ability to handle confidential information appropriately and work effectively both independently and as part of a team.