Accounts Payable Associate

Complete Landsculpture; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Complete Landsculpture of Texas, LP is seeking a dependable Accounts Payable Associate with 3–5 years of AP experience. The role involves processing vendor invoices, maintaining vendor records, reconciling accounts, and supporting month-end close.

You will review invoices, match to POs, and ensure accurate GL coding while handling vendor inquiries and maintaining confidential information. A high school diploma is required, with preference for an associate degree and QuickBooks experience.

Qualifications

• 3–5 years of accounts payable or related accounting experience.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Strong attention to detail, organization, and problem-solving skills.
• Ability to prioritize assignments, meet deadlines, and maintain confidentiality.
• Strong written and verbal communication skills.

Responsibilities

• Review, code, and process a high volume of vendor invoices.
• Match invoices to purchase orders, receiving documentation, and approvals.
• Verify general ledger and job-cost coding.
• Research and resolve invoice discrepancies, duplicate charges, and payment issues.
• Prepare weekly check runs, ACH transactions, credit-card payments, and other electronic payments.
• Set up vendors and maintain W-9s and other required documentation.
• Reconcile vendor statements and respond professionally to vendor inquiries.
• Review employee expense reports and company credit-card transactions.
• Monitor the Accounts Payable email inbox and address invoices and requests promptly.
• Assist with month-end closing, account reconciliations, accruals, audits, and annual 1099 preparation.

Skills

Attention to detail

Time management

Written and verbal communication

Problem solving

Education

High school diploma

Associate degree in accounting/finance

Tools

QuickBooks

Excel

Microsoft Office

Job description

Accounts Payable Associate

Complete Landsculpture of Texas, LP is seeking a dependable, detail-oriented Accounts Payable Associate with 3–5 years of accounts payable experience. This position will process vendor invoices and payments, maintain accurate vendor records, reconcile accounts, and assist with month-end closing activities.

Key Responsibilities

• Review, code, and process a high volume of vendor invoices.
• Match invoices to purchase orders, receiving documentation, and approvals.
• Verify general ledger and job-cost coding.
• Research and resolve invoice discrepancies, duplicate charges, and payment issues.
• Prepare weekly check runs, ACH transactions, credit-card payments, and other electronic payments.
• Set up vendors and maintain W-9s and other required documentation.
• Reconcile vendor statements and respond professionally to vendor inquiries.
• Review employee expense reports and company credit-card transactions.
• Monitor the Accounts Payable email inbox and address invoices and requests promptly.
• Assist with month-end closing, account reconciliations, accruals, audits, and annual 1099 preparation.
• Maintain organized records and protect confidential financial and company information.
• Provide additional support to the Accounting Department as needed.

Qualifications

• 3–5 years of accounts payable or related accounting experience.
• High school diploma or equivalent.
• Experience processing high-volume invoices and vendor payments.
• Knowledge of general ledger coding, purchase orders, and three-way matching.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Strong attention to detail, organization, and problem-solving skills.
• Ability to prioritize assignments, meet deadlines, and maintain confidentiality.
• Strong written and verbal communication skills.

Preferred Qualifications

• Associate degree in accounting, finance, business administration, or a related field.
• Experience in the construction, landscaping, or service industry.
• Experience with job-cost accounting, month-end closing, and 1099 preparation.
• Familiarity with QuickBooks, Asset, or similar accounting software.
• Intermediate Excel skills, including formulas, sorting, filtering, and pivot tables.

Physical Requirements

This position requires extended periods of sitting and computer use and the occasional ability to lift office materials weighing up to 20 pounds. Reasonable accommodations may be provided to qualified individuals with disabilities.

Equal Employment Opportunity

Complete Landsculpture of Texas, LP is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business needs, without regard to any characteristic protected by applicable law.