Accounts Payable Associate

Witmer Public Safety Group; Coatesville (Chester County); On-site; USD 42,000 - 60,000; Full time

Job summary

Witmer Public Safety Group is seeking an Accounts Payable Clerk to manage invoice processing, data entry, and vendor communications. The role emphasizes accuracy in matching invoices to purchase orders and timely entry of payments.

The ideal candidate will have 1–2 years in accounting, strong Microsoft Office skills, and the ability to work independently while meeting deadlines. This position supports a collaborative accounting team in a fast-paced environment.

Qualifications

• High school diploma or GED; some college preferred.
• 1-2 years of accounting experience required.
• Experience in A/P or bill entry, A/R remittances and creating invoices from sales orders.
• Ability to navigate multiple webpage portals both customer and vendor to download data entry.
• Must be proficient in Microsoft Office (Excel/Word/Outlook/Teams).
• Must have excellent professional written and verbal communication skills.
• Ability to establish priorities, work independently and proceed with objectives without supervision.
• Ability to meet deadlines & change priorities quickly as needed.
• Ability to research information via all available resources & problem solve independently.

Responsibilities

• Receive and verify invoices for goods and services, process receiving reports and vendor invoices according to payment terms and company policy.
• Reconciles amounts received or owed by comparing invoices to POS, vendor account statements or other records.
• Responds to inquiries from vendors or clients and researches and resolves concerns or discrepancies.
• Scans and attaches invoices to Purchase Orders in the ERP System on a daily basis.
• Performs data entry and spreadsheet management.
• Maintains accounts payable files and records.
• Assist accounting in other administrative functions as needed.
• Compiles amounts owed by the company to vendors or other individuals, or owed to the company by customers or clients, and inputs figures to the accounting system.

Skills

Communication skills

Prioritization

Deadline orientation

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

The essential functions include, but are not limited to the following:

• Receive and verify invoices for goods and services, process receiving reports and vendor invoices according to payment terms and company policy.
• Reconciles amounts received or owed by comparing invoices to Pos, vendor account statements or other records.
• Responds to inquiries from vendors or clients and researches and resolves concerns or discrepancies.
• Scans & attaches invoices to Purchase Orders in the ERP System on a daily basis.
• Performs data entry and spreadsheet management.
• Maintains accounts payable files and records.
• Assist accounting in other administrative functions as needed.
• Compiles amounts owed by the company to vendors or other individuals, or owed to the company by customers or clients, and inputs figures to the accounting system.
• Receives and distributes invoices, verifying accuracy and compliance with organizational policies.
• Enters invoice amounts into the accounting system and processes invoices or payments.
• Develop and maintain positive working relationships within the department and with other departments within the company, customers, and vendors.
• Must be able to communicate quickly and effectively with all members of the shift as well as with management, customers, and vendors.
• Complete tasks in a timely, effective, and collaborative manner; maintain a safe and clean work environment.
• Complies with all Witmer Public Safety Group Policies and Procedures.

Performs any other duties or projects assigned by the management team.

Minimum Qualifications

• Must have High School Diploma or GED; some college preferable.
• 1-2 years of accounting experience required.
• Experience in A/P or bill entry, A/R remittances and creating invoices from sales orders.
• Ability to navigate multiple webpage portals both customer and vendor to download data entry.
• Must be proficient in Microsoft Office (Excel/Word/Outlook/Teams).
• Must have excellent professional written and verbal communication skills.
• Ability to establish priorities, work independently and proceed with objectives without supervision.
• Ability to meet deadlines & change priorities quickly as needed.
• Ability to research information via all available resources & problem solve independently.