Accounts Payable Associate

White Plains Hospital; City of White Plains (NY); On-site; USD 46,000 - 70,000; Full time

Job summary

White Plains Hospital is seeking an Accounts Payable Associate to participate in all aspects of the accounts payable process. This role entails ensuring timely vendor payments, processing invoices, and providing outstanding customer service. The ideal candidate will have a high school diploma and strong computer skills, ready to thrive in a dynamic healthcare environment.

Qualifications

• High School Diploma or equivalent required.
• Basic Computer skills required.
• Use of general office equipment including fax machine, copier, calculator.

Responsibilities

• Ensure timely processing of all invoices assigned.
• Provide exceptional customer service to address inquiries.
• Perform monthly review and reconciliation of Received Not Invoices.

Skills

Attention to Detail

Problem Solving Skills

Planning & Organizational Skills

Communication Skills

Teamwork

Education

High School Diploma or equivalent

Tools

General office equipment

Job description

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White Plains Hospital Job Description

Title: Accounts Payable Associate

Job Code: 800359

Department/Location: Accounts Payable (220-7806)-Offsite Location

Reports to: Accounts Payable Supervisor or Designee

FLSA Status: Non-Exempt

Position Summary

Participates in all aspects of the Accounts Payable process to ensure that all expenditures and obligations of the Hospital are recorded accurately and to ensure payments to vendors are made timely.

Essential Functions And Responsibilities Include The Following

• Ensures the timely processing all invoices assigned in GHX work queue on a daily basis through interaction with the appropriate stakeholders that includes Purchasing, Receiving and Hospital Leadership.
• Utilizes E-Builder to process construction project expenditures generated by the Office of Project Management.
• Provides exceptional customer service both internally and externally. Answers phone calls and emails promptly to address inquiries and resolve issues.
• Performs monthly review and reconciliation of Received Not Invoices (RNI) Report against vendor statements to ensure all invoices are received processed timely.
• Monitor and maintain INFOR invoice maintenance interfaces to ensure all invoices are posted.
• Opens mail and maintains filing system in accordance with departmental protocols
• Performs all other related duties as assigned.
  
  

Education& Experience Requirements

High School Diploma or equivalent required. Basic Computer skills required.

Use of general office equipment including fax machine, copier, calculator.

Core Competencies

• Attention to Detail
• Problem Solving Skills
• Planning & Organizational Skills
• Communication Skills
• Teamwork
• Project Management Skills
• Adaptability
• Judgment and Decision-Making Skills
• Maintains Composure under Stress
  

Physical/Mental Demands/Requirements & Work Environment

• May be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may
• be exposed to are listed in the hospital’s SDS (Safety Data Sheet) data base and may be accessed through the
• hospital’s Intranet site (Employee Tools/SDS Access). A copy of the SDS data base can also be found at the
• hospital switchboard, saved on a disc.
• Ability to move about the office and to other departments routinely including main Hospital Campus.
• Ability to remain stationary for extended periods of time.
• Constantly utilizes/operates computer to access and record/enter information
• Constantly copies, scans and faxes documents from computer and other scanning locations.
  

Primary Population Served

Check Appropriate Box(s) Below

• Neonatal (birth – 28 days)
• Patients with exceptional communication needs
• Infant (29 days – less than 1 year)
• Patients with developmental delays
• Pediatric (1 – 12 years)
• Patients at end of life
• Adolescent (13 – 17 years)
• Patients under isolation precautions
• Adult (18 – 64 years)
• Patients with cultural needs
• Geriatric (> 65 years)
• All populations
• Bariatric Patients with weight related comorbidities
  
  

x Non-patient care population

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of White Plains Hospital.

Salary Range: $46,098.98-$69,148.76 (based on FT employment)

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Hospitals and Health Care

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