ACCOUNTS PAYABLE ASSOCIATE

Lensa; New York (NY); On-site; USD 53,000 - 79,000; Full time

Job summary

The Fire Department of the City of New York is seeking a full-time Accounts Payable Associate. This role involves managing procurement processes, ensuring accurate payments and compliance with the agency's policies. The ideal candidate will possess relevant administrative experience and a commitment to public service.

Qualifications

• Baccalaureate degree with 3 years of administrative experience.
• Associate degree with 4 years of administrative experience.
• High school diploma with 5 years of administrative experience.

Responsibilities

• Manage purchase orders and contracts by processing vendor invoices.
• Ensure invoices and payments are processed within prescribed timelines.
• Interact with internal staff to resolve invoice discrepancies.

Skills

Clerical experience

Administrative experience

Supervisory skills

Education

Baccalaureate degree

Associate degree

High school diploma

Job description

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Job Description

Note: Only those serving in the permanent civil service title of Principal Administrative Associate will be considered.

The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world's busiest and most highly skilled emergency response agency. The Department's main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY members are sworn to serve and protect life and property and the Department works to continually educate the public in fire, life safety and disaster preparedness, along with enforcing public safety codes. Since its inception in 1865, FDNY has helped lead efforts to make New York the safest big city in the nation. This accomplishment requires a steadfast and daily commitment to maintaining the Department's core values. The Bureau of Procurement and Fiscal Services mission is to provide comprehensive purchasing and fiscal management for the agency. The services offered by the bureau include procurement administration, grants management, disbursement management, payment review, City tax levy budget coordination, capital project accounting, contracts administration as well as other related activities. The Fire Department, City of New York (FDNY), seeks a full-time accounts payable associate in the Bureau of Fiscal Services. The duties of the successful candidates will include but are not limited to the following: manages a portfolio of purchase orders and contracts by processing vendor invoices; ensure invoices and payments are processed within the prescribed timelines; analyze and process assigned payment requests which includes ensuring the information on invoices and its associated purchase orders align and that payments made are in accordance with budget allocations and fiscal year service and delivery periods; ensure that payments are accurate and processed in a timely manner and are consistent with agency policies and accounting principles; interact with internal staff to resolve invoice discrepancies, obtain receipts and approvals, and provide assistance as required; prepare vouchers for payment on invoices that are ready to pay, and address any inquiries from vendors or internal units; create encumbrances post initial registration throughout the fiscal year to ensure contract obligations coincide with the funding amount and budget structure; perform or accounts payable work as instructed by the unit supervisor or director.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
  
  

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 53,370.00

Salary Max: $ 78,180.00

If you have questions about this posting, please contact [e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  IT Services and IT Consulting

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