Accounts Payable Assistant - Growth & Collaborative Team

Frey Consulting Group; San Antonio (TX); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Competitive hourly compensation

Hands-on accounting experience

Growth opportunities

Collaborative team environment

Team events and office engagement

Job summary

AlphaStaffHCM client in San Antonio seeks an Accounts Payable Assistant to support day-to-day invoicing and vendor management. You will work closely with the A/P Specialist to ensure invoices are accurate, properly documented, and ready for payment.

Responsibilities include reviewing invoices, data entry, assisting with payments, reconciling vendor accounts, and supporting month-end close. Ideal candidates have a solid grasp of A/P processes, strong attention to detail, Excel familiarity, and

Qualifications

• Understanding of A/P processes including invoice review and basic payment workflows.
• Strong attention to detail with ability to identify discrepancies in invoices and documentation.
• Comfort working with Microsoft Excel.
• Ability to manage multiple tasks in a structured, detail-oriented environment.
• Strong communication skills for working with vendors and internal teams.
• Reliable, organized, and able to follow through on assigned tasks independently.

Responsibilities

• Review and validate vendor invoices for accuracy, completeness, and proper documentation prior to processing.
• Assist with daily A/P invoice entry, coding, and data entry within the system.
• Assist with preparing vendor and subcontractor payments, with opportunity to take on more ownership over time.
• Verify invoice details against purchase orders, vendor records, and supporting documentation.
• Identify discrepancies and coordinate with vendors and internal teams to resolve issues before processing.
• Support execution of recurring check runs and scheduled payments.
• Maintain and organize vendor files, records, and supporting AP documentation.
• Support new vendor setup by collecting and maintaining accurate vendor information.
• Assist with responding to vendor inquiries related to invoice status and payments.
• Assist with reconciliation activities, including vendor statements and credit card transactions.
• Assist the AP team with month-end close activities, including organizing and reconciling documentation.
• Track invoice approvals and follow up internally to help prevent payment delays.
• Support additional administrative and accounting-related tasks as needed.

Skills

Accounts Payable knowledge

Attention to detail

Multitasking

Vendor communication

Independent work

Tools

Microsoft Excel

Job description

AlphaStaffHCM client in San Antonio seeks an Accounts Payable Assistant to support day-to-day invoicing and vendor management. You will work closely with the A/P Specialist to ensure invoices are accurate, properly documented, and ready for payment.

Responsibilities include reviewing invoices, data entry, assisting with payments, reconciling vendor accounts, and supporting month-end close. Ideal candidates have a solid grasp of A/P processes, strong attention to detail, Excel familiarity, and