Accounts Payable Assistant – Construction Admin

Posillico Civil, Inc.; Village of Farmingdale (NY); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance

FSA

Short- and long-term disability

Identity theft protection

401(k)

Employee assistance program

Paid time off

Job summary

Posillico Civil, Inc. in Farmingdale, NY is seeking an Accounting Assistant to support the Accounting Department with day-to-day office operations and general administrative duties.

The role involves organizing AP invoices, assisting with payable workflow, scanning and archiving, and maintaining orderly records across multiple entities. Strong MS Office skills and one year of administrative experience are required.

Qualifications

• Must have at least one year of administrative experience in a client-based environment.
• Experience in a construction and/or accounting firm is a plus.
• Proficient in MS Office (Word, Excel, Outlook) with excellent verbal and written communication skills.
• Experience with general office equipment (fax, copier, postal machine) is a plus.
• Must be organized, detail-oriented and able to work in a team as well as independently.
• Multi-tasking and time management skills are a must.

Responsibilities

• Organize and disburse AP invoices to proper administrator folders for multiple entities.
• Investigate past due AP invoices to assist with payable workflow.
• Pull unpaid AP invoices for weekly check runs for multiple entities.
• Scan hard copies of AP invoices and disburse to proper administrator for multiple entities.
• Print and file hard copies of unpaid AP invoices and maintain an organized filing system.
• Archive files at year end and create new vendor folders.
• General administrative duties as needed by accounting department.

Skills

MS Office suite

Verbal and written communication

Organized and detail-oriented

Team player and able to work autonom"

Time management

Job description

Posillico Civil, Inc. in Farmingdale, NY is seeking an Accounting Assistant to support the Accounting Department with day-to-day office operations and general administrative duties.

The role involves organizing AP invoices, assisting with payable workflow, scanning and archiving, and maintaining orderly records across multiple entities. Strong MS Office skills and one year of administrative experience are required.