Accounting Assistant

Posillico Civil, Inc.; East Farmingdale (NY); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance

FSA

Short- and long-term disability

Identity theft protection

401(k)

Employee assistance program

Paid time off

Job summary

Posillico Civil, Inc. in Farmingdale, NY seeks an Accounting Assistant to support the Accounting Department with day-to-day office operations and AP duties. The role reports to a Senior Accounts Payable Specialist and requires organizing and processing invoices for multiple entities.

Responsibilities include disbursing AP invoices, chasing past-due items, scanning documents, and maintaining vendor folders. Competitive benefits accompany the position.

Qualifications

• Must have at one year of administrative experience in a client-based environment.
• Experience in a construction and/or accounting firm is a plus.
• Must be organized, detail-oriented and able to work in a team as well as independently.
• Multi-tasking and time management skills are a must.

Responsibilities

• Organize and disburse AP invoices to proper administrator folders for multiple entities.
• Investigate past due AP invoices to assist with the payable workflow.
• Pull unpaid AP invoices for weekly check runs for multiple entities.
• Scan hard copies of AP invoices and disperse to proper administrator for multiple entities.
• Print and file hard copies of unpaid AP invoices and maintain an organized filing system.
• Archive files at year end and create new vendor folders.
• Perform general administrative duties as needed by the accounting department.

Skills

Administrative experience

MS Office

Communication skills

Detail-oriented

Time management

Tools

MS Office

Job description

Overview

Posillico is Building for Generations.

Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillico’s business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully in the Tri-State area.

Posillico empowers a “people first, think safety” culture throughout our organization. This “people first” culture has helped to promote and maintain an excellent record of accomplishment. Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff. We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions.

Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community.

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Responsibilities

POSITION SUMMARY:The Accounting Assistant will support Accounting Department personnel with day-to-day office operations and general administrative duties.

RESPONSIBILITIES:

• Responsible for organizing and disbursing AP invoices to proper administrator folders for multiple entities
• Investigating past due AP invoices that received to assist with the payable workflow
• Assist with pulling unpaid AP invoices for weekly check runs for multiple entities
• Scanning hard copies of AP invoices received and disbursing to proper administrator for multiple entities
• Printing and filing hard copies of unpaid AP invoices and maintaining an organized filing system
• Archiving files at year end and creating new vendor folders
• General administrative duties as needed by the accounting department

Qualifications

• Must have at one year of administrative experience in a client-based environment
• Experience in a construction and/or accounting firm is a plus
• Must be proficient in MS Office (Word, Excel, Outlook) with excellent verbal and written communication skills
• Experience with general office equipment (fax, copier and postal machine) is a plus
• Must be organized, detail-oriented and able to work in a team as well as independently
• Multi-tasking and time management skills are a must

Reports to: Sr. Accounts Payable SpecialistLocation: Farmingdale, NY

Compensation: $19 - $21/hour

Comprehensive benefits offered to eligible employees including medical, dental, and vision coverage; life insurance; FSA; short- and long-term disability; identity theft protection; 401(k); employee assistance program; and paid time off.

Equal Employment Opportunity

Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.

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