Accounts Payable Specialist

Allegiance Group; Town of Islip (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Allegiance Group is seeking a detail-oriented Accounts Payable Specialist for their growing construction business in Ronkonkoma, New York. This role involves managing the full accounts payable cycle, ensuring timely and accurate processing of invoices, and maintaining strong vendor relationships. Candidates should have 2+ years of accounts payable experience, preferably in construction, and strong communication skills. A high school diploma is required, with an associate’s or bachelor’s degree in accounting or finance preferred.

Qualifications

• 2+ years of accounts payable experience, preferably in the construction industry.
• Strong understanding of job costing and construction billing processes.
• Proficiency in accounting software like Sage, Viewpoint, or QuickBooks.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently.
• Match purchase orders, invoices, and delivery receipts.
• Prepare and process weekly payment runs (ACH, checks, and wire transfers).
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain up-to-date vendor records and documentation.
• Assist with month-end closing and accruals.
• Collaborate with project managers and procurement teams on job costing.
• Ensure compliance with internal controls and company policies.
• Support audits by providing required documentation and reports.

Skills

Attention to detail

Problem-solving skills

Organisational skills

Communication skills

Proficiency in accounting software

Education

High school diploma

Associate’s or bachelor’s degree in accounting or finance

Tools

Sage

Viewpoint

QuickBooks

Job description

We are seeking a detail-oriented and highly organised Accounts Payable Specialist to join our growing construction business based in Ronkonkoma. This is an excellent opportunity for someone who thrives in a fast-paced, deadline-driven environment and has experience supporting financial operations within the construction or related industries.

As an Accounts Payable Specialist, you will be responsible for managing the full accounts payable cycle, ensuring timely and accurate processing of invoices, maintaining strong vendor relationships, and supporting project accounting teams with cost tracking and reporting.

Key Responsibilities

• Process a high volume of vendor invoices accurately and efficiently
• Match purchase orders, invoices, and delivery receipts
• Prepare and process weekly payment runs (ACH, checks, and wire transfers)
• Reconcile vendor statements and resolve discrepancies promptly
• Maintain up-to-date vendor records and documentation
• Assist with month-end closing and accruals
• Collaborate with project managers and procurement teams on job costing
• Ensure compliance with internal controls and company policies
• Support audits by providing required documentation and reports

Requirements

• 2+ years of accounts payable experience (construction industry preferred)
• Strong understanding of job costing and construction billing processes
• Proficiency in accounting software (e.g., Sage, Viewpoint, QuickBooks, or similar)
• Excellent attention to detail and organisational skills
• Ability to manage multiple priorities in a deadline-driven environment
• Strong communication and problem-solving skills
• High school diploma required; associate’s or bachelor’s degree in accounting or finance preferred