Accounts Payable Assistant

Orion Placement; Surprise (AZ); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

401(k) with employer match

Paid time off

Retirement plan

Vision insurance

Job summary

Confidential Employer in Surprise, AZ is seeking an Accounts Payable Assistant to join a collaborative automotive accounting team. You will process vendor invoices, match with PO/receiving docs, and assist with checks and ACH payments. On-site role with a consistent 8:00 a.m.

to 4:00 p.m. schedule and occasional overtime; 2+ years' AP experience required. The position offers solid benefits including 401(k) with employer match, paid time off, health/dental/vision coverage, and employee perks.

Qualifications

• 2+ years of accounts payable or accounting experience.
• High school diploma or equivalent; Associate's degree in Accounting or Finance is preferred.
• Working knowledge of accounts payable processes and basic accounting principles.
• Proficiency with Microsoft Excel and accounting software.
• Strong attention to detail, organization, and data-entry accuracy.
• Ability to manage deadlines and prioritize work in a fast-paced environment.
• Professional communication skills and a team-oriented mindset.
• CDK Dealership Management System experience is preferred.
• Automotive dealership or multi-location accounting experience is preferred.

Responsibilities

• Process and accurately enter vendor invoices, primarily supporting parts and service operations.
• Match invoices with purchase orders and receiving documentation to ensure accurate processing.
• Create purchase orders when needed and help keep purchasing documentation organized.
• Assist with checks, ACH payments, and other electronic payment processes.
• Reconcile vendor statements and work through invoice discrepancies.
• Communicate with vendors to obtain missing invoices and resolve questions professionally.
• Maintain organized accounts payable files, documentation, and paper records.
• Support month-end close activities and provide documentation for audits.
• Follow established accounting policies and procedures while maintaining a high level of accuracy.
• Partner with the Accounts Payable Lead, Controller, and dealership departments to keep payments timely and records accurate.
• Take on additional accounting and administrative responsibilities as needed.

Skills

Accounts payable

Data entry

Microsoft Excel

Vendor communication

Attention to detail

Education

High school diploma

Associate's degree in Accounting or Finance

Tools

CDK Dealership Management System

Job description

Pay: $22.00 - $26.50 per hour

Why This Is a Great Opportunity

• Join a collaborative accounting team where your work directly supports a growing, multi-location automotive operation.
• Take ownership of meaningful accounts payable responsibilities while building your accounting career.
• Work alongside experienced accounting professionals who value teamwork, accuracy, and continuous learning.
• Enjoy a strong benefits package including 401(k) with employer match, paid vacation, paid sick time, paid holidays, and comprehensive medical, dental, and vision coverage.
• Receive employee pricing on parts, service, and vehicle purchases.
• Be part of a workplace that recognizes and celebrates its people, including catered month-end lunches and an annual Administrative Assistants' Day celebration.

Location:

This is a full-time, on-site opportunity in Surprise, AZ, with a consistent 8:00 a.m. to 4:00 p.m. schedule and occasional overtime available with prior approval.

Note:

Candidates must have 2+ years of directly relevant accounts payable or accounting experience and be comfortable working on-site in a fast-paced environment.

About Us

We are a well-established, family-oriented automotive organization with a long-standing reputation for serving our customers and supporting our employees. Our accounting team values collaboration, professionalism, accuracy, and mutual support, creating an environment where people can contribute, learn, and grow. Confidential Employer.

Job Description

• Process and accurately enter vendor invoices, primarily supporting parts and service operations.
• Match invoices with purchase orders and receiving documentation to ensure accurate processing.
• Create purchase orders when needed and help keep purchasing documentation organized.
• Assist with checks, ACH payments, and other electronic payment processes.
• Reconcile vendor statements and work through invoice discrepancies.
• Communicate with vendors to obtain missing invoices and resolve questions professionally.
• Maintain organized accounts payable files, documentation, and paper records.
• Support month-end close activities and provide documentation for audits.
• Follow established accounting policies and procedures while maintaining a high level of accuracy.
• Partner with the Accounts Payable Lead, Controller, and dealership departments to keep payments timely and records accurate.
• Take on additional accounting and administrative responsibilities as needed.

Qualifications

• 2+ years of accounts payable or accounting experience.
• High school diploma or equivalent; Associate's degree in Accounting or Finance is preferred.
• Working knowledge of accounts payable processes and basic accounting principles.
• Proficiency with Microsoft Excel and accounting software.
• Strong attention to detail, organization, and data-entry accuracy.
• Ability to manage deadlines and prioritize work in a fast-paced environment.
• Professional communication skills and a team-oriented mindset.
• CDK Dealership Management System experience is preferred.
• Automotive dealership or multi-location accounting experience is preferred.

Why You Will Love Working Here

You'll join a team that genuinely values people, teamwork, and doing things the right way. This is an opportunity to build on your accounting experience, work with experienced professionals, and make a visible impact on the day-to-day success of a busy automotive organization. With a supportive culture, strong benefits, employee perks, and opportunities to grow, you'll have the foundation to build a long-term career.

JPC-1703

Benefits:

• Dental insurance
• Paid time off
• Retirement plan
• Vision insurance

Requirements

Must-have: 2+ yrs of accounts payable or accounting exp

Required Years as Associate: 2+

Additional context

• Relocation- for the right candidate
• Packages - for the right candidate

Quick Recruiter Reference

Established family-owned automotive dealership group with multiple locations and a collaborative accounting operation. Accounts Payable Assistant supports invoice processing, vendor reconciliations, payments, and month-end activities across multiple dealerships. Best fit is a detail-oriented AP/accounting professional with 2+ years of experience; automotive/CDK experience is preferred.

New Job Order Alert

• Client job title: Accounts Payable Assistant
• Location: Surprise, AZ
• On-site, hybrid, remote: On-site
• Experience: 2+
• Good fit job titles/keywords for candidates: Accounts Payable Assistant, AP Clerk, AP Specialist, Accounting Assistant, Accounting Clerk, Accounts Payable Specialist, Automotive Accounting, Dealership Accounting, CDK DMS
• # of hires needed: 1