Accounts Payable Assistant

Keeley Construction Group; St. Louis (MO); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Keeley Companies in St. Louis is seeking an Accounts Payable Assistant to join our construction finance team. You will handle AP mail, vendor invoices, and statements, support vendor onboarding, and monitor AP workflows to ensure timely payments.

Responsibilities include discrepancy resolution, vendor inquiries, and processing payments via ACH or checks. Familiarity with CMiC and MS Excel/Word is preferred; 1–2 years of AP experience is desirable.

Qualifications

• Associate’s degree or coursework in accounting or finance preferred.
• 1–2 years of accounts payable experience preferred.
• Familiarity with CMiC is a plus.
• Strong attention to detail and organizational skills.
• Knowledge of cost codes and construction accounting helpful.
• Proficient in Excel, Word, and accounting software.
• Excellent communication and problem-solving skills.

Responsibilities

• Receive and process AP mail, invoices, and vendor statements.
• Support vendor setup, W-9 collection, and credit applications.
• Monitor AP workflow and resolve discrepancies with approvals.
• Respond to vendor inquiries and payment status questions.
• Review statements and follow up on missing invoices and credits.
• Maintain overhead accounts and process payments (ACH, checks).
• Manage Concur: employee profiles, expenses, and corrections.
• Provide backup for AP and support process improvements.

Skills

Attention to detail

Organizational skills

Communication skills

Problem solving

Education

Associate’s degree or coursework in accounting or finance

Tools

CMiC

Microsoft Excel

Microsoft Word

Job description

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.

Keeley Construction is looking to hire an Accounts Payable Assistant in St. Louis, MO.

Primary Responsibilities

• Receive and process incoming AP mail, including invoices & vendor statements.
• Support vendor setup and maintenance, including obtaining W-9s and processing credit applications.
• Monitor and manage AP workflow.
• Work with team members to resolve invoice discrepancies, obtain missing information, and obtain proper approvals.
• Respond to vendor inquiries and phone calls regarding invoices and payment status.
• Review vendor statements, research discrepancies, and follow up on missing invoices, credits, and other unresolved account items.
• Maintain and process high-priority overhead accounts, including loans, leases, utilities, recurring payments, and other critical invoices.
• Prepare and process ACH, VPA, check, and other approved payment methods.
• Manage Concur responsibilities: employee profile setup and maintenance, expense report support, and follow-up with employees and leadership regarding corrections, approvals, and outstanding items.
• Provide backup support across AP functions and assist with process improvements, automation initiatives, and other assigned accounting responsibilities.

Minimum Qualifications

• Associate’s degree or coursework in accounting or finance preferred.
• 1-2 years of accounts payable experience preferred.
• Familiarity with construction accounting system CMiC is a plus.
• Strong attention to detail and organizational skills.
• Knowledge of construction job costing and cost codes.
• Proficient in Microsoft Excel, Word, and accounting software.
• Excellent communication and problem-solving skills.

Schedule: Work from home 1 day per week.

All Keeley Brands (Keeley Construction Group, Keeley Properties, Keeley Restoration, Keeley Companies) do not accept unsolicited resumes from search firms, headhunters, or agencies. Any resume submitted to any employee of a Keeley company without a prior written search agreement will be considered unsolicited and the property of any Keeley Company. Please, no phone calls or emails.

All Keeley companies are proud to be an equal opportunity employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.