Accounts Payable Assistant

Beacon Hill; Pittsburgh (Allegheny County); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid leave programs

Job summary

Beacon Hill is seeking an Accounts Payable Assistant to support the accounting team with invoice processing, payment administration, and vendor communications. The role requires a detail-oriented individual with at least 1 year of accounting experience and strong Excel/Word skills.

Responsibilities include reviewing invoices for accuracy, applying proper account codes, processing payments, and reconciling statements.

Qualifications

• High school diploma required; Associate degree in Accounting, Finance, or related field preferred.
• Minimum of 1 year of general accounting experience required.
• Previous Accounts Payable experience preferred.
• Proficiency in Microsoft Excel and Microsoft Word.

Responsibilities

• Process and review vendor invoices, employee expense reports, and payment requests for accuracy and completeness.
• Verify proper account coding and ensure transactions are recorded in accordance with company policies and accounting procedures.
• Review supporting documentation to confirm appropriate approvals, compliance, and accuracy before processing payments.
• Prepare and assist with payment processing activities, including checks, ACH transactions, and electronic payments.
• Maintain accurate financial records and ensure transactions are entered into accounting systems correctly.
• Respond to vendor and internal employee inquiries regarding payments, invoice status, and account discrepancies.
• Research and resolve billing issues, payment discrepancies, and documentation concerns.
• Assist with account reconciliations and other general accounting functions as needed.
• Utilize accounting software, spreadsheets, and reporting tools to support daily accounting operations.
• Collaborate with internal departments to ensure timely and accurate payment processing.

Skills

Attention to detail

Time management

Communication skills

Teamwork

Education

High school diploma

Associate degree in Accounting or related field

Tools

Microsoft Excel

Microsoft Word

Job description

Position Overview

We are seeking a detail-oriented Accounts Payable Assistant to support the accounting team with invoice processing, payment administration, account maintenance, and vendor communications. The ideal candidate will have prior accounting or accounts payable experience, strong organizational skills, and the ability to work effectively in a fast-paced environment while meeting deadlines.

Key Responsibilities

• Process and review vendor invoices, employee expense reports, and payment requests for accuracy and completeness.
• Verify proper account coding and ensure transactions are recorded in accordance with company policies and accounting procedures.
• Review supporting documentation to confirm appropriate approvals, compliance, and accuracy before processing payments.
• Prepare and assist with payment processing activities, including checks, ACH transactions, and electronic payments.
• Maintain accurate financial records and ensure transactions are entered into accounting systems correctly.
• Respond to vendor and internal employee inquiries regarding payments, invoice status, and account discrepancies.
• Research and resolve billing issues, payment discrepancies, and documentation concerns.
• Assist with account reconciliations and other general accounting functions as needed.
• Utilize accounting software, spreadsheets, and reporting tools to support daily accounting operations.
• Collaborate with internal departments to ensure timely and accurate payment processing.

Qualifications

• High school diploma required; Associate degree in Accounting, Finance, or a related field preferred.
• Minimum of 1 year of general accounting experience required.
• Previous Accounts Payable experience preferred.
• Proficiency in Microsoft Excel and Microsoft Word.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong problem-solving, organizational, and interpersonal skills.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future