Accounts Payable Assistant

Exion Asia Pte Ltd; Pioneer (OH); On-site; USD 22,000 - 39,000; Full time

Job summary

Exion Asia Pte Ltd, a Singapore-based SME, is seeking an Accounts Payable Assistant to join our Finance team. The role focuses on invoice processing, payments, staff claims, and treasury duties, with emphasis on accuracy and internal controls.

The ideal candidate is a graduate from ITE or Polytechnic studying accounting, eager to build a long-term career in accounting and AP functions, and able to work on site at Pioneer North.

Qualifications

• Exceptional Attention to Detail in processing financial transactions and reconciliations.
• Experience with high-volume payment processing, invoice verification, and three-way matching.
• Ability to investigate and resolve payment discrepancies and ledger variances before processing.
• Strict adherence to financial procedures, approvals, and confidentiality.

Responsibilities

• Check and key vendors' invoices with supporting documents and approvals.
• Prepare payments to vendors.
• Process staff E-claims accurately.
• Prepare weekly treasury report and cash forecast.
• Prepare monthly bank reconciliations for month-end closing.
• Maintain organized filing of all documents and handle incoming mail.

Skills

Attention to detail

Payment processing

Discrepancy resolution

Internal controls

Long-term commitment

Education

ITE/Polytechnic accounting course

Job description

We are a well-established SME in Singapore with a workforce of over 900 employees. We are currently seeking for a committed and detail-oriented Accounts Payable Assistant to join our Finance team.

Your responsibilities include:

• Check and key vendors' invoices to ensure invoices are duly booked, with appropriate supporting documents and approvals
• Prepare payments to vendors
• Process staff E-claims accurately

• Prepare Weekly treasury report and cash forecast
• Prepare monthly bank reconciliations to support smooth month-end closing
• Maintain organized and proper filing of all documents
• Handle incoming mail and letters
• Prepare monthly Purchase Order (PO) reports for hedging purposes
• Support management with other ad-hoc duties as required

Requirements:

• Student graduated from ITE or Polytechnic studying an accounting-related course
• Candidates with Account Payable experience seeking long-term employment

The ideal candidate should possess:

• Exceptional Attention to Detail - demonstrate a high level of accuracy when processing financial transactions, maintaining accounts, and performing account and ledger reconciliations. A strong commitment to accuracy and minimal errors is essential.
• Strong Payment Accuracy & Processing Skills - Experience in handling high-volume payment processes, including invoice verification, three-way matching, payment preparation and disbursements. Candidates should be meticulous in cross-checking invoice amounts, tax codes, supporting documents, and banking details.
• Proactive Discrepancy Resolution - ability to systematically investigate and resolve payment discrepancies, billing mismatches, invoice issues, and ledger variances before transactions are processed or payment are released.
• Compliance & Internal Controls - Strictly adhere to established financial procedures, approval workflows, internal controls, audit requirements, and confidentiality standards when handling financial and payment-related information.
• Long-Term Commitment - we are seeking candidates who are genuinely interested in building a long-term career with the company and are committed to developing their accounting and AP knowledge and skills.

Please take note that our office is in Pioneer North, 15 - 20 mins bus journey from Jurong Point (Boon Lay Interchange)

Salary will be commensurate with the candidate's educational background, experience, and skills.

We regret that only shortlisted candidates will be notified.