Accounts Payable & Asset Management Specialist

Ucitymo; University City (MO); On-site; USD 45,000 - 60,000; Full time

Job summary

Ucitymo Finance seeks an Accounts Payable Specialist to accurately record liabilities and disburse City funds for payment. You will process invoices, issue vendor checks, manage vendor records, and assist with related cash receipt and mail-backup tasks.

The ideal candidate holds a Bachelor’s degree in accounting or related field with 1–3 years of accounting experience and strong communication skills, plus proficiency in Microsoft Office.

Qualifications

• Bachelor's degree in accounting, management, or related field.
• 1–3 years of previous experience in accounting.
• Strong grammar and written/oral communication skills.
• Ability to make independent decisions in accordance with established policies and procedures.
• The ability to understand and carry out oral and written instructions, completing tasks with minimum supervision.
• Ability to deal with the public in an effective, yet firm, courteous, tactful manner, whether in person, on the telephone or in writing.

Responsibilities

• Reviews invoices and/or paperwork submitted by the departments for appropriateness, accuracy, and approval
• Inputs invoices in the accounts payable accounting system
• Process, print and issue accounts payable vendor checks
• Maintains vendor records by scanning and filing invoices
• Answers vendor inquiries relating to payments
• Performs encumbrance maintenance, reconciliation, and year end balancing
• Reconciles accounts payable; maintains reports and spreadsheets, as requested
• Research and reconciles outstanding invoices or past due accounts
• Transfers money to the various Funds to cover accounts payable disbursements
• Initiates ACH/Wire transfers per Director's request
• Prepares accounts payable related journal entries
• Voids accounts payable checks when necessary
• Maintains 1099 miscellaneous vendor files
• Prepares 1099 miscellaneous tax forms
• Learn and can act as the back-up to cash receipts processing
• Learn and can act as the back-up to process incoming and outgoing mail
• Maintain all the capital assets records, depreciation, accumulated depreciation Prepare year end audit reports for capital assets
• Knowledge of and ability to research and analyze projects
• Assist with fiscal year-end audit
• Performs related work as assigned.

Skills

Independent decision making

Communication skills

Multitasking under pressure

Attention to detail

Education

Bachelor's degree in accounting, management, or related field

Tools

Microsoft Office Suite

Job description

Ucitymo Finance seeks an Accounts Payable Specialist to accurately record liabilities and disburse City funds for payment. You will process invoices, issue vendor checks, manage vendor records, and assist with related cash receipt and mail-backup tasks.

The ideal candidate holds a Bachelor’s degree in accounting or related field with 1–3 years of accounting experience and strong communication skills, plus proficiency in Microsoft Office.