Accounts Payable Analyst

M & M Staffing Agency, LLC; Chicago (IL); On-site; USD 52,000 - 78,000; Full time

Job summary

M & M Staffing Agency, LLC in Chicago is seeking an experienced Accounts Payable Analyst to support the City Colleges of Chicago in the AP department. The role focuses on reviewing and processing invoices, reconciling payments, and maintaining accurate AP records.

The ideal candidate has at least 2 years of related experience, strong organizational and communication skills, and proficiency in Microsoft Office and AP systems.

Qualifications

• Some college coursework required; bachelor's degree in Accounting or Finance preferred, or an equivalent combination of education and experience.
• At least 2 years of related experience.
• Strong organizational, analytical, and attention-to-detail skills.
• Ability to prioritize multiple assignments and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience creating Excel pivot tables is a plus.
• PeopleSoft experience is a plus.

Responsibilities

• Review, audit, approve, and process invoices with supporting documentation.
• Prioritize invoices based on payment terms and available cash discounts.
• Verify, record, and reconcile vendor payments per established policies.
• Research and resolve complex invoice and payment discrepancies.
• Communicate with vendors and internal departments regarding invoices, vouchers, reimbursements, and payment issues.
• Code and reallocate expenses according to established policies and guidelines.
• Assist with invoice imaging/scanning and entry into financial systems.
• Assist with check, ACH, and other electronic vendor-payment processes.
• Prepare and maintain accurate AP documentation and records.
• Record AP voucher journal entries and assist with account reconciliations and variance research.
• Assist with maintaining supplier/vendor information and documentation for annual 1099 reporting.
• Support special projects and other Accounts Payable functions as assigned.

Skills

2 years related experience

Attention to detail

Analytical skills

Communication skills

Microsoft Office proficiency

Education

Bachelor's degree in Accounting or Finance

Some college coursework

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

PeopleSoft

Job description

M & M Staffing Agency, LLC is seeking an experienced Accounts Payable Analyst to support our client, City Colleges of Chicago, within the Accounts Payable Department. This position is responsible for reviewing and processing invoices, reconciling vendor payments, researching payment discrepancies, and maintaining accurate accounts payable records.

Key Responsibilities

• Review, audit, approve, and process invoices with appropriate supporting documentation.
• Prioritize invoices based on payment terms and available cash discounts.
• Verify, record, and reconcile vendor payments in accordance with established policies.
• Research and resolve complex invoice and payment discrepancies.
• Communicate with vendors and internal departments regarding invoices, vouchers, reimbursements, and payment issues.
• Code and reallocate expenses according to established policies and guidelines.
• Assist with invoice imaging/scanning and entry into financial systems.
• Assist with check, ACH, and other electronic vendor-payment processes.
• Prepare and maintain accurate AP documentation and records.
• Record AP voucher journal entries and assist with account reconciliations and variance research.
• Assist with maintaining supplier/vendor information and documentation used for annual 1099 reporting.
• Support special projects and other Accounts Payable functions as assigned.

Qualifications

• Some college coursework required; bachelor's degree in Accounting or Finance preferred, or an equivalent combination of education and experience.
• At least 2 years of related experience.
• Strong organizational, analytical, and attention-to-detail skills.
• Ability to prioritize multiple assignments and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience creating Excel pivot tables is a plus.
• PeopleSoft experience is a plus.
• Ability to work effectively with employees, vendors, and management at various organizational levels.