Accounts Payable and General Ledger Specialist

Harris Golf Cars; Dubuque (IA); On-site; USD 42,000 - 56,000; Full time

Job summary

Harris Golf Cars seeks an Accounts Payable and General Ledger Specialist to maintain accurate financial records and support reporting. You will reconcile accounts and ensure compliance with procedures while handling invoicing, expense reviews, and journal entries.

The role requires attention to detail, strong Excel skills, and the ability to work independently or as part of a team in a hands-on environment.

Qualifications

• Associate’s degree in accounting or business.
• 3–5 years of accounting experience.
• Proficient in Microsoft Excel.
• Strong attention to detail and data-entry accuracy.

Responsibilities

• Receive, verify, and process invoices ensuring PO/receipts match to prevent duplicate or unauthorized payments.
• Enter approved invoices in accounts payable system and manage payments by terms.
• Maintain vendor records including W9s and contracts.
• Correspond with vendors to resolve billing discrepancies and payment inquiries.
• Review employee expense reports and company credit card statements for policy compliance.
• Prepare and post journal entries and accruals.
• Reconcile balance sheet and income statement accounts and investigate discrepancies.
• Assist in development and implementation of accounting policies and procedures.
• Serve as back-up to accounting assistant as needed.
• Other duties as assigned.

Skills

Attention to detail

Data entry

Problem solving

Excel

Verbal and written communication

Independent worker

Team collaboration

Education

Associate’s degree in accounting or business

Tools

Microsoft Excel

Accounts payable system

Job description

Summary

The Accounts Payable and General Ledger Specialist is a highly organized and detailed position. This position is responsible for maintaining accurate financial records, reconciling accounts and support financial reporting.

ROLE AND RESPONSIBILITIES

• Receive, verify, and process invoices from vendors and suppliers ensuring they patch purchase orders and receipts to prevent duplicate or unauthorized payments.
• Enter approved invoices in the accounts payable system, prioritize payments to take advantage of cash discounts and execute payments via checks, ACH, Wire Transfers, or credit card processing to agreed upon payment terms.
• Maintain accurate vendor records, including W9s and service agreements and/or contracts.
• Correspond with vendors to resolve billing discrepancies, respond to payment inquiries.
• Review employee expense reports and company credit card statements to confirm compliance with company policies.
• Prepare and post journal entries, including accruals and recording cash disbursements and receipts.
• Reconcile balance sheet and income statement accounts, verify account balances, and investigate discrepancies to maintain financial integrity.
• Assist in the development and implementation of accounting policies and procedures.
• Serve as back up to accounting assistant in their absence.
• Other duties as assigned.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• Strong attention to detail and accuracy in data entry and financial recordkeeping.
• Effective problemsolving skills to identify and correct financial discrepancies.
• Proficient in Microsoft Office suite, particularly with Excel.
• Strong verbal and written communication skills.
• Ability to work independently and as a part of a team.
• Minimum of associate’s degree in accounting or business with 35 years of accounting experience.