Accounts Payable Specialist

Undisclosed; Franklin (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Undisclosed is seeking an Accounts Payable professional in Massachusetts to review, verify, and process vendor invoices for accuracy and authorization. You will enter data into the accounting system, handle intercompany invoices, and manage weekly check runs and daily ACH payments.

The role requires 3–5 years in Accounts Payable, proficiency in QuickBooks Online/Desktop, and strong Excel skills (VLookup, Pivot Tables).

Qualifications

• 3–5 years experience in Accounts Payable.
• Proficiency in QuickBooks Online and Desktop.
• Proficiency in Excel (VLookup & Pivot Tables).
• Attention to detail and high accuracy in data entry.
• Strong verbal and written vendor communication.
• Ability to manage high-volume, time-sensitive tasks.

Responsibilities

• Review, verify, and process vendor invoices for accuracy and proper authorization.
• Enter vendor invoice data into the accounting system for payment processing.
• Enter Intercompany invoices and apply payments.
• Weekly Checkrun and apply Daily ACH Payments.
• Monitor payment schedules to ensure timely disbursements and avoid late fees.
• Address payment inquiries from vendors and internal stakeholders.
• Reconcile vendor statements, investigate, and resolve discrepancies.
• Assist in month-end and year-end closing by reconciling accounts payable records.
• Maintain organized and accurate records of invoices, payments, and correspondence.
• Enter Amex credit card charges and reconcile at statement closing date.
• Process employee expense reports and travel reimbursements.
• Manage Year End 1099 process.
• Ensure compliance with company policies, financial regulations, and tax requirements (e.g., 1099 reporting).
• Support internal and external audits by providing requested documentation and information.

Skills

Accounts Payable experience

Education

Associate degree in Accounting

Bachelor’s degree preferred

Tools

QuickBooks Online

QuickBooks Desktop

Excel (VLookup & Pivot Tables)

Job description

Responsibilities:

• Review, verify, and process vendor invoices for accuracy and proper authorization.
• Enter vendor invoice data into the accounting system for payment processing.
• Enter Intercompany invoices and apply payments.
• Weekly Checkrun and apply Daily ACH Payments.
• Monitor payment schedules to ensure timely disbursements and avoid late fees.
• Address payment inquiries from vendors and internal stakeholders.
• Reconcile vendor statements, investigate, and resolve discrepancies.
• Assist in month-end and year-end closing by reconciling accounts payable records.
• Maintain organized and accurate records of invoices, payments, and correspondence.
• Enter Amex credit card charges and reconcile at statement closing date.
• Process employee expense reports and travel reimbursements.
• Manage Year End 1099 process.
• Ensure compliance with company policies, financial regulations, and tax requirements (e.g., 1099 reporting).
• Support internal and external audits by providing requested documentation and information.

Qualifications:

• Associate degree in Accounting or higher preferred.
• 3-5 years experience in Accounts Payable.
• Proficiency in Quickbooks Online and Quickbooks Desktop.
• Proficiency in Excel (VLookUp & Pivot Table).
• Attention to Detail: High accuracy in data entry and matching.
• Strong verbal and written skills for vendor communication.
• Ability to manage high-volume, time-sensitive tasks.