Accounts Payable Analyst

Alameda Health Sytem; Oakland (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Alameda Health System in Oakland, CA seeks an Accounts Payable professional to manage full cycle AP tasks, including invoicing, coding, approvals, and payments, while ensuring regulatory compliance through accurate reconciliations and vendor maintenance.

The role emphasizes analyzing interface reconciliations, maintaining ledgers, and driving process improvements to enhance efficiency and accuracy in the AP function, month-end close support, and internal controls.

Qualifications

• 3+ years in Accounts Payable or Finance.
• Advanced Excel skills (PivotTables, lookup functions).
• Experience with ERP systems (Oracle, SAP, Lawson, PeopleSoft, Workday).

Responsibilities

• Assist in full cycle AP: invoices, expense claims, coding, approvals, and payments.
• Maintain general and subsidiary ledgers; prepare adjusting entries.
• Act as vendor contact; resolve invoicing issues and reconcile statements.
• Prepare financial reports and KPI analyses for management.
• Identify and implement process improvements in AP operations.
• Ensure correct accounting distributions; assist month-end/year-end close and audits.
• Perform additional duties as assigned.

Skills

Advanced Excel

Data analysis

Education

High School Diploma or GED

Bachelor's degree in Business/Finance or related field

Tools

Oracle

SAP

Lawson

PeopleSoft

Workday

Hyland OnBase

Job description

SUMMARY: Works within the Accounts Payable (AP) group, focusing on applying technical knowledge to processes and tasks to be compliant with regulatory requirements; analyzes and validates interface reconciliations and vendor maintenance.

DUTIES & ESSENTIAL JOB FUNCTIONS: NOTE: Following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification.

1. Assist in full cycle AP functions: record invoices, expense claims, and invoice uploads in the A/P accounting module, code invoices, match invoices to back-up documentation, obtain authorization to pay, provide backup for all payments, maintain accurate invoice maintain EDI interfaces, and assist with payment processing.

2. Maintains or oversees the maintenance of general and subsidiary ledgers to ensure that they are current, accurate and adhere to prescribed work methods and directions; prepares adjusting entries.

3. Point of escalation for vendor issues, has day-to-day contact with internal and external vendors, invoice resolution, compare data from different sources to draw conclusions, reconcile complex vendor statements, EDI transactions, and payments.

4. Presents financial issues effectively to others; prepares or analyzes a variety of detailed factual and analytical accounting reports, including department analytics and KPI's.

5. Takes action to identify, analyze and improve existing AP processes within our organization to maximize opportunities for efficiency, effectiveness and meet new goals and objectives for continuous process improvement.

6. Verifies invoices are classified to the appropriate accounting distribution; maintains and reconcile records for claims, payables, and expenditures, sales and use tax review and preparation,; Work with the GL team closely to assure accruals are prepared properly and accurately; assist with AP month end/yearend activities; assist in audit preparation.

7. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Required Education: High school diploma or G.E.D.

Preferred Education: Bachelor's degree in Business, Finance or a related field.

Required Experience: Three years of experience in an Accounts Payable, Accounting/Finance role; prior proven experience in AP or Expense Reporting environment. Advanced Excel skills (PivotTables, VLOOKUP/XLOOKUP, data analysis). ERP systems experience (Oracle, SAP, Lawson, PeopleSoft, Workday, Hyland OnBase etc.).