Accounts Payable Analyst

Alameda Health System; Oakland (CA); On-site; USD 39,000 - 51,000; Full time

Job summary

Alameda Health System is seeking an Accounts Payable Analyst to join the Finance team in Oakland, CA. The role focuses on applying technical AP knowledge to ensure regulatory compliance, accuracy in interface reconciliations, and vendor maintenance.

The successful candidate will support full cycle AP activities, maintain ledgers, and drive process improvements within the AP function. Strong Excel and ERP experience are essential for success in this position.

Qualifications

• Required education: high school diploma or GED.
• Preferred education: bachelor’s degree in business, finance or related field.
• Three years of AP/Accounting/Finance experience; strong Excel (PivotTables, VLOOKUP/XLOOKUP) and ERP systems experience.

Responsibilities

• Assist in full cycle AP: record invoices, expense claims and upload invoices; code invoices and obtain payment approvals.
• Maintain accurate ledgers and prepare adjusting entries as needed.
• Serve as escalation point for vendor issues; resolve invoice discrepancies and reconcile vendor statements.

Skills

Advanced Excel

ERP systems

Data analysis

Education

High school diploma or GED

Bachelor’s degree in Business or Finance

Tools

Oracle ERP

SAP

Lawson

PeopleSoft

Workday

Hyland OnBase

Job description

Accounts Payable Analyst

• oakland, CA
• Finance
• Accounts Payable
• Full Time - Day
• 32.49

Summary

Works within the Accounts Payable (AP) group, focusing on applying technical knowledge to processes and tasks to be compliant with regulatory requirements; analyzes and validates interface reconciliations and vendor maintenance.

DUTIES & ESSENTIAL JOB FUNCTIONS

NOTE: Following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification.

1. Assist in full cycle AP functions: record invoices, expense claims, and invoice uploads in the A/P accounting module, code invoices, match invoices to back-up documentation, obtain authorization to pay, provide backup for all payments, maintain accurate invoice maintain EDI interfaces, and assist with payment processing.
2. Maintains or oversees the maintenance of general and subsidiary ledgers to ensure that they are current, accurate and adhere to prescribed work methods and directions; prepares adjusting entries.
3. Point of escalation for vendor issues, has day-to-day contact with internal and external vendors, invoice resolution, compare data from different sources to draw conclusions, reconcile complex vendor statements, EDI transactions, and payments.
4. Presents financial issues effectively to others; prepares or analyzes a variety of detailed factual and analytical accounting reports, including department analytics and KPI’s.
5. Takes action to identify, analyze and improve existing AP processes within our organization to maximize opportunities for efficiency, effectiveness and meet new goals and objectives for continuous process improvement.
6. Verifies invoices are classified to the appropriate accounting distribution; maintains and reconcile records for claims, payables, and expenditures, sales and use tax review and preparation,; Work with the GL team closely to assure accruals are prepared properly and accurately; assist with AP month end/yearend activities; assist in audit preparation.
7. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Required Education: High school diploma or G.E.D.

Preferred Education: Bachelor’s degree in Business, Finance or a related field.

Required Experience: Three years of experience in an Accounts Payable, Accounting/Finance role; prior proven experience in AP or Expense Reporting environment. Advanced Excel skills (PivotTables, VLOOKUP/XLOOKUP, data analysis). ERP systems experience (Oracle, SAP, Lawson, PeopleSoft, Workday, Hyland OnBase etc.).

Alameda Health System is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military background.