Accounts Payable Analyst

Spectraforce Technologies, Inc.; Culver City (CA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking an Accounts Payable Analyst for a 12-month hybrid engagement in Culver City, CA (onsite Tue-Thu, WFH Mon & Fri).

You will manage PO requests, process invoices, perform 3-way matching, reconcile vendor statements, and support month-end close. Candidates need 3+ years in vendor and invoice management, strong Excel skills, and clear communication in a fast-paced environment.

Qualifications

• Minimum 3+ years of experience in Vendor and Invoice management.
• Experience working with and managing budgets.
• Ability to query, analyze, and reconcile large volumes of data.
• Fast-paced environment adaptability and learning agility.
• Effective and collaborative communication skills (written and verbal).
• Proficient in MS Excel.

Responsibilities

• Manage and review PO requests for the accuracy of all data input and output from the internal PO systems.
• Manage the invoicing process, including onboarding new vendors, reviewing invoices, managing artist budgets, managing the approval flow, and communicating with key internal & external partners.
• Perform 3-way matching across purchase orders (PO) and budgets, receiving documents/goods receipts, and vendor invoices.
• Identify, investigate, and resolve invoice discrepancies with internal stakeholders and external vendors.
• Monitor vendor statements, conduct regular reconciliations, and resolve aging balances, debit memos, or missing invoices.
• Participate in month-end and quarter-end close activities

Skills

Vendor and Invoice management

Budget management

Data analysis

Communication skills

Multitasking

Problem solving

Tools

MS Excel

Job description

Job Title: Accounts Payable Analyst

Location: Culver City, CA (Hybrid: (Onsite Tuesday - Thursday) WFH on Mon and Fri)

Duration: 12 Months

Responsibilities will include the following:

• * Manage and review PO requests for the accuracy of all data input and output from the internal PO systems.
• * Manage the invoicing process, including onboarding new vendors, reviewing invoices, managing artist budgets, managing the approval flow, and communicating with key internal & external partners.
• * Perform 3-way matching across purchase orders (PO) and budgets, receiving documents/goods receipts, and vendor invoices.
• * Identify, investigate, and resolve invoice discrepancies with internal stakeholders and external vendors.
• * Monitor vendor statements, conduct regular reconciliations, and resolve aging balances, debit memos, or missing invoices.
• * Participate in month-end and quarter-end close activities

Key Qualifications:

• * Minimum 3+ years of experience in Vendor and Invoice management.
• * Experience working with and managing budgets.
• * Ability to query, analyze, and reconcile large volumes of data.
• * Quick learner with the ability to follow directions and adapt to changes to promote efficiency and productivity in a fast paced environment.
• * Effective and collaborative communication skills (written and verbal).
• * Proficient in MS Excel
• * Unparalleled multitasking abilities.
• * Top-notch critical thinking and problem solving capabilities.