AP/AR Specialist

VersaDesk.com; Pomona (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

VersaDesk.com is seeking an Accounts Receivable and Accounts Payable Specialist to support our accounting and finance operations from our Los Angeles office. You will manage outgoing payments, process invoices, maintain vendor records, and help ensure accurate financial reporting and documentation.

You will also handle incoming payments, ensure accurate invoicing, and help maintain healthy cash flow while collaborating with cross-functional teams to optimize order-to-cash processes and improve

Qualifications

• Minimum of 3-5 years of experience in Accounts Payable, Accounting, Bookkeeping, or a related role required.
• An AA degree in Accounting, Finance or related fields is required, a BA/BS degree is preferred.
• Experience with QuickBooks, Googlesheets, Excel, or accounting software is required.
• Strong attention to detail and organizational skills
• Comfortable working with spreadsheets and financial data
• Good written and verbal communication skills
• Ability to multitask and meet deadlines
• Self-motivated and dependable

Responsibilities

• Generate and issue accurate invoices to customers across multiple sales channels.
• Review invoices for accuracy and proper approval.
• Process and manage vendor invoices and outgoing payments.
• Coordinate with vendors regarding payment inquiries.
• Monitor accounts for overdue payments and follow up.
• Record and reconcile incoming payments from various platforms.
• Perform regular reconciliations of customer accounts.
• Investigate and resolve billing issues and disputes.
• Prepare AR aging reports and track collections.
• Provide insights to improve cash flow.
• Identify inefficiencies in AR processes and suggest improvements.
• Maintain accurate records and ensure policy compliance.
• Collaborate with sales, operations, and finance on order-to-cash.
• Assist with expense tracking and financial reporting.
• Support general accounting and administrative tasks as needed.

Skills

Attention to detail

Organizational skills

Multitasking

Written and verbal communication

Financial data fluency

Education

AA degree in Accounting/Finance

BA/BS degree preferred

Tools

QuickBooks

Google Sheets

Excel

Accounting software

Job description

Position Summary

Reporting to the Accounting Manager, the Accounts Receivable and Accounts Payable Specialist will support our accounting and finance operations. This role is responsible for managing outgoing payments, processing invoices, maintaining vendor records, and helping ensure accurate financial reporting and documentation. This role will also be responsible for managing incoming payments, ensuring accuracy in invoicing, and maintaining healthy cash flow. This is a full time role based at our Los Angeles office.

Responsibilities

• Invoicing & billing: Generate and issue accurate invoices to customers across multiple sales channels (e-commerce, wholesale, and custom orders).Review invoices for accuracy and proper approval.
• Process and manage vendor invoices and outgoing payments and coordinate with vendors regarding payment inquiries
• Collections management: Monitor accounts to identify outstanding balances and follow up on overdue payments through calls, emails, and statements.
• Cash application: Record and reconcile incoming payments (credit cards, bank transfers, and other payment platforms).
• Account reconciliation: Perform regular reconciliations of customer accounts and resolve discrepancies efficiently.
• Dispute resolution: Collaborate with internal teams to investigate and resolve billing issues, chargebacks, and payment disputes.
• Reporting & analysis: Prepare AR aging reports, track collection performance, and provide insights to improve cash flow.
• Process improvement: Identify inefficiencies in AR processes and recommend automation or workflow improvements.
• Compliance & documentation: Maintain accurate records and ensure adherence to company policies and accounting standards.
• Cross-functional collaboration: Work closely with sales, operations, and finance teams to ensure smooth order-to-cash processes. Work closely with internal departments regarding billing and approvals and improve billing and collection processes.
• Maintain organized accounts payable records and documentation.
• Assist with expense tracking and financial reporting.
• Support general accounting and administrative tasks as needed

Qualifications

• Minimum of 3-5 years of experience in Accounts Payable, Accounting, Bookkeeping, or a related role required.
• An AA degree in Accounting, Finance or related fields is required, a BA/BS degree is preferred.
• Experience with QuickBooks, Googlesheets, Excel, or accounting software is required.
• Strong attention to detail and organizational skills
• Comfortable working with spreadsheets and financial data
• Good written and verbal communication skills
• Ability to multitask and meet deadlines
• Self-motivated and dependable
• Pay range of $25-30/hr.