Account Payable Analyst

Laserfiche; United States; Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

15 Days of Vacation

3 Floating Holidays

2 Paid Volunteer Days

9 Paid Holidays

Free Parking with EV charging stations

401(k) investment options with company match

HMO and PPO medical care options

Job summary

Laserfiche is seeking an Accounts Payable Analyst to manage the full accounts payable cycle, ensuring accurate and timely processing of vendor invoices and payments. This role involves reconciliation, expense classification, and supporting financial reporting.

Candidates should have a strong understanding of accounts payable processes, excellent analytical skills, and at least 5 years of relevant experience. The position offers a hybrid work arrangement and various benefits including generous paid time off.

Qualifications

• 5+ years of progressive full-cycle accounts payable experience.
• Strong understanding of 3-way matching and expense coding.
• Experience with financial reporting and spend analysis.

Responsibilities

• Manage the full accounts payable cycle including invoice processing.
• Initiate vendor payments and reconcile credit card transactions.
• Support month-end close and audit processes.
• Drive automation and process improvements.

Skills

Accounts payable processes

Analytical skills

Communication skills

Collaboration skills

ERP/accounting systems

Microsoft Excel

Education

Associate’s degree in accounting, finance, or business administration

Bachelor’s degree preferred

Tools

AP automation tools

Job description

The Accounts Payable Analyst owns the full end‑to‑end accounts payable cycle and plays a key role in providing accurate and timely processing of vendor invoices and payments. Reporting to the Controller, this position is responsible for 3‑way PO matching, invoice processing, payment execution, credit card reconciliations, expense classification, and supporting financial reporting and analysis. This role also drives process improvements, automation initiatives, and strengthens internal controls around purchasing and accounts payable.

Location

• Hybrid: Three days per week (Tuesday, Wednesday, Thursday) in‑office in Long Beach, CA.
• Remote work from home on Mondays and Fridays.
• Ability to work flexible hours when needed to accommodate traveling for marketing events.

Key Responsibilities

• Process and manage the full accounts payable cycle including invoice intake, review, coding, 3‑way PO matching, and approvals.
• Initiate timely and accurate vendor payments via check, ACH, and wire transfers.
• Reconcile corporate credit card transactions and provide proper expense classification and documentation.
• Accurately classify expenses to the correct general ledger accounts, departments, and cost centers.
• Prepare monthly spend analysis by department, vendor, and category.
• Develop, monitor and report on department metrics such as Days Payable Outstanding (DPO) and First‑Pass Match Rates.
• Support variance analysis and budget‑to‑actual reporting for accounts payable and related expense areas.
• Identify and drive automation and process improvement initiatives within the procure‑to‑pay cycle.
• Strengthen internal controls around purchasing, invoice processing, and payment authorization.
• Maintain accurate vendor records and prepare 1099 reporting and year‑end processes.
• Support month‑end close, accruals, audits, and ad‑hoc financial reporting as needed.
• Work cross‑functionally with internal teams to resolve vendor and purchasing‑related issues and drive process improvements.
• Provide data‑driven trend analysis reports to support future‑spend budgetary projections.
• Analyze payment terms to maximize early‑payment discounts.
• Other duties as assigned.

Essential Qualifications

• Strong understanding of full‑cycle accounts payable processes, including 3‑way matching, expense coding, and payment processing.
• Excellent analytical and problem‑solving skills with high attention to detail and accuracy.
• Strong communication and collaboration skills.
• Proficiency in ERP/accounting systems and advanced Microsoft Excel skills.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Associate’s degree in accounting, finance, or business administration required; bachelor’s degree preferred.
• 5+ years of progressive full‑cycle accounts payable experience.
• Experience with AP automation tools and process improvement initiatives is a strong plus.
• Prior exposure to financial reporting, spend analysis, and internal controls.

Salary range from $70K - $95K.

Perks & Benefits

• Generous time off:
  • 15 Days of Vacation
  • 3 Floating Holidays
  • 2 Paid Volunteer Days
  • 9 Paid Holidays
• Hybrid Work Environment
• Free Parking: covered and EV charging stations
• Various 401(k) investment options and generous company match
• HMO and PPO medical care options (Employees are fully covered under HMO)

Laserfiche complies with all Equal Opportunity and affirmative action regulations. Laserfiche makes all employment decisions without regard to race, religion, color, national origin, ancestry, citizenship, sex, pregnancy, age, creed, physical or mental disability, medical condition, genetic characteristic, marital status, veteran status, gender identity/expression, sexual orientation or any other characteristic protected by law, except as may be permitted by law.

Laserfiche provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Talent Acquisition at https://www.laserfiche.com/contact/.