Accounts Payable Analyst

TREW LLC; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

The Accounts Payable Analyst role at TREW LLC involves processing manual vendor invoices, check requests, and credits while addressing invoice match issues and vendor questions. You will assist the Accounts Payable Supervisor and respond to information requests for auditing purposes.

Key duties include resolving 3-way match discrepancies, reconciling vendor statements, and maintaining AP documentation. Strong Excel and communication skills are essential for success in this desk-based position.

Qualifications

• Understand procure-to-pay process from PO, 3-way matching to vendor payment.
• Strong communication, organizational, analytical and Excel skills.
• Experience with AP tools and vendor inquiries handling.

Responsibilities

• Enter AP invoices on an exception basis.
• Investigate 3-way match discrepancies with procurement and receiving.
• Follow up on non-processed invoices with goods received.
• Match vendor statements to invoices and follow up on missing invoices.
• Field vendor inquiries regarding invoices and statuses.
• Maintain AP process documentation.
• Assist with audit data gathering.

Skills

Oracle experience

Excel

AP automation

Communication skills

Analytical skills

Time management

Detail oriented

Education

3-7 years accounting

Accounts payable experience

Tools

Invoice processing tool

Job description

The Accounts Payable Analyst’s responsibilities include processing manual vendor invoices, check requests, and credits, researching invoice match issues, answering vendor questions, and maintaining accounts payable documentation. You will also be assisting the Accounts Payable Supervisor as needed and respond to information requests by management and for auditing purposes.

Duties/ Responsibilities:

• On an exception basis, enter accounts payable invoices timely and accurately
• Investigate and resolve 3-way match discrepancies between purchase orders, goods receipts and vendor invoices with assistance of procurement, receiving and buyers
• Follow up on invoices not processed but goods marked as received
• Match vendor statements to invoices received. Follow up with vendor on missing invoices.
• Field vendor inquiries regarding invoices, status and other issues
• Maintaining documentation for accounts payable processes
• Assist with gathering data for audit requests

Required Skills/ Abilities:

To be successful as an Accounts Payable Analyst, you should be able to understand the procure-to-pay process from purchase order, 3-way matching, and to vendor payment and how to resolve issues in the process. An outstanding Accounts Payable Analyst should have good communication, organizational, analytical, and Excel skills.

• Oracle experience is a plus
• Proficient in Microsoft Excel
• Experience with AP automation tool is preferred
• Effective communication skills, both written and verbal
• Good analytical skills
• Good problem-solving and time management skills
• Highly organized and detail oriented

Education & Experience:

• 3-7 years of accounting or accounts payable experience
• Experience with an invoice processing tool preferred

Work Environment

This is primarily a desk-based role, requiring extended periods of sitting and computer use. While the role is mainly desk-based, mobility within the office, manufacturing facility and customer sites may be required for meetings and interactions with colleagues.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Ability to traverse office, manufacturing facility and customer sites.

Trew EEO Statement Trew and its companies are an equal opportunity employer. Applicants will be considered for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.